Accounts Payable Specialist

Aston Carter•North Brunswick Township, NJ

15h•$24 - $28•Onsite

About The Position

We are seeking an experienced Accounts Payable Specialist to manage and process vendor invoices, ensuring accuracy and compliance with purchase orders. This role requires diligent attention to detail and the ability to resolve discrepancies efficiently. You will be responsible for maintaining organized records and preparing payments in a timely manner, contributing to the overall financial health of the organization.

Requirements

Proficiency in accounts payable, accounts receivable, debit & credit, expense reports, and collections accounts receivable.
Strong understanding of general ledger and accounting principles.
Degree in Accounting.
Experience with major Computerized Accounting Software (SAP, Oracle, Dynamics, Peachtree, etc.).
At least 3 years of Accounts Payable experience, ideally in a manufacturing environment.

Nice To Haves

Intermediate proficiency in Excel.

Responsibilities

Review vendor invoices and match them to packing lists from Receiving.
Compare vendor invoices to ERP system receipts and purchase orders to ensure accuracy in pricing and product received.
Research and follow up on invoice discrepancies with vendors or Supply Chain.
Enter invoices into the ERP system and ensure all non-tangible invoices have purchase orders and approval to pay.
Maintain organized files of vendor invoices and credits.
Prepare invoices for payment twice a month and review AP Aging reports.
Prepare AP Batch reports for review and payment approval.
Prepare payment sessions in ERP system for approved Batch reports.
Print AP checks for signature and prepare signed checks for mailing.
Review vendor statements and resolve discrepancies, contacting vendors for missing invoices.
Investigate pricing or quantity receipt discrepancies with vendors, Receiving, or Supply Chain.
Work with Accounting Manager to resolve non-batch payments requiring immediate attention.
Review un-invoiced receipts monthly and determine procedures for older receipts.
Process all DMR receipts in the ERP system and add new vendors.
Request and manage W-9 or W-8_BEN_E forms from vendors.
Identify and obtain 1099 forms from non-corporate vendors at year-end.
Provide tax-exempt certificates to vendors as needed.
Assist in processing vendor credit applications.
Provide work direction and supervision for the Accounts Payable Assistant.
Participate in projects and special assignments as they develop.