Accounts Payable Specialist

Newton Municipal School District•Newton, MS

About The Position

The Accounts Payable Specialist performs technical accounting support work involving the verification, processing, and maintenance of vendor invoices and payments. The position ensures financial obligations are paid accurately, timely, and in compliance with organizational policies, purchasing procedures, and audit requirements. Work requires attention to detail, adherence to internal controls, and confidentiality of financial information.

Requirements

High school diploma or GED required
Associate’s degree in Accounting, Business, or related field required
Two years of college with accounting classes.
Any satisfactory equivalent combination of experience and training which insures the ability to perform the work may substitute for the above that the board may find appropriate and acceptable.

Nice To Haves

Bachelor’s degree in Accounting, Business, or related field preferred
2+ years bookkeeping or accounts payable experience preferred
Experience with governmental or school accounting systems preferred (if applicable)

Responsibilities

Performs basic to moderately complex bookkeeping and accounting tasks associated with the preparation and maintenance of Accounts Payable and other Financial matters.
Receive and document individual invoices.
Review, code, and process vendor invoices for accuracy and proper authorization.
Reconcile accounts payable ledger to general ledger
Enter invoices into the District’s computer system.
Prepare and distribute accounts payable checks.
Manually prepare checks as needed for athletic and athletic related activities.
Prepare all accounts payable related transfer checks.
Match invoices with purchase orders, where applicable, purchase order requisitions, where applicable, and evidence of receipt of goods or services.
Balance and maintain all accounts payable reports.
Maintain and file all invoices and other applicable supporting documentation, i.e., purchase orders, purchase order requisitions, and evidence of receipt of goods or services, by vendor name.
Answer inquiries from District employees and outside vendors regarding accounts payable and related matters.
Prepare or assist in preparing any reports or returns, including 1099’s required by State or Federal agencies.
Prepare necessary month end reports.
Participate, as required, in the District’s Staff Development Program and maintain necessary documentation of such participation.
With board approval, supervise tagging of any donations of equipment.
Update the District’s computer system with all new additions, deletions, donations and transfers of equipment
Conduct inventories on a periodic basis.
Prepare all necessary year end reports.
Maintain organized documentation for audit readiness.
Assist payroll during peak periods (if applicable)
Perform such other duties as assigned by the Business Manager and Assistant Business Manager.