Accounts Payable Specialist

DuraServ Corp • Coppell, TX

18h • Onsite

About The Position

The Accounts Payable Specialist provides support to the organization’s accounting and operations department. The best Accounts Payable Specialists are incredibly detail-oriented, have strong time management skills, can solve problems creatively, and possess effective communication skills. The AP Specialist must have strong computer skills and be able to work independently and efficiently.

Requirements

• Skilled at performing complex reconciliations of accounts payable ledgers, identify cost-saving opportunities, monitor spending, and assist closing procedures and audits.
• In-depth knowledge of relevant financial regulations (e.g., SOX regulations, 1099 tax reporting, sales tax) and the ability to implement and enforce strong internal controls.
• Ability to identify inefficiencies or gaps and recommend or lead the implementation of new systems and procedures to enhance accuracy and efficiency across the department.
• Ability to assist with training and mentoring junior staff, work independently with little direction, and effectively collaborate with various internal departments (e.g., procurement, finance managers) and external auditors to streamline the procure-to-pay process and resolve complex, systemic issues.
• The ability to manage critical vendor relationships, negotiate payment terms and potential early payment discounts, and resolve significant, long-standing disputes, ensuring strong supplier trust while optimizing company cash flow.
• Advanced proficiency (knowledge) with Microsoft Office 365.
• High School diploma or equivalent is required.
• Combining experience in accounting, finance or business administration practices of 3 or more years with education is desirable.

Nice To Haves

• Associate or bachelor’s degree, preferred.
• Certified Accounts Payable Professional (CAPP) or Accounts Payable Manager (APM) preferred.
• Previous experience with general ledger accounting, account reconciliation, and financial analysis preferred.

Responsibilities

• Oversee complex tax-related processes and coordinating with internal and external auditors ensuring regulatory compliance.
• Analyzing current workflows to identify bottlenecks or inefficiencies.
• Analyze accounts payable data to assist management in cash flow forecasting, budgeting, strategic planning, and implement strategies to optimize the company's working capital and liquidity.
• Perform accounting duties including account maintenance and updates. This involves receiving new vendor requests, verifying ACH banking information, setting up new vendor accounts, completing credit applications, and providing W-9 and tax-exempt certificates as requested.
• Reconcile monthly vendor account statements, research information, resolve discrepancies, and provide timely responses internally and to vendors.
• Respond to vendor inquiries regarding the accounts payable process, account/payment status, invoice discrepancies, credits, sales tax issues, and bank account information. This also includes answering telephones and communicating internally and externally to build relationships with peers and vendors.
• Developing and updating standard operating procedures (SOPs) for the entire team.
• Lead the implementation of process improvements and automation technologies within the AP department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED