Accounts Payable Specialist

Sprague Pest Solutions • Tacoma, WA

11h • $25 - $30

About The Position

Do you love clean ledgers, happy vendors, and on-time payments?

We do, too. If reconciling, resolving, and relentlessly improving AP processes is your jam, come help us build a smarter Procure-to-Pay (P2P) function—moving approvals before we buy so our spend is controlled, our cycle times fly, and our vendors adore working with us.

Requirements

• Two year degree (or more), accounting or bookkeeping emphasis preferred
• 2+ years’ experience in accounts payable, vendor management, or financial reporting role
• Hands-on AP experience with invoice/PO matching, coding, and payment processing
• Comfort with ERP/AP automation tools and solid spreadsheet skills
• Vendor communication skills that blend empathy with precision
• Reconciliation and month-end close experience, including journal entries and audit support
• Working knowledge of banking interfaces and positive pay practices
• Ownership mindset, urgency, and flexibility to pitch in during extended hours when needed
• Two year degree (or more), accounting or bookkeeping emphasis preferred
• 2+ years’ experience in accounts payable, vendor management, or financial reporting role
• Outstanding verbal and written communication with vendors, peers, other departments and supervisors
• Navigate conflict, recommend options, and facilitate solutions that best serve the company’s objectives and values
• Expertise in AP and accounting software (e.g., Sage, SAP, Oracle) and Microsoft Office (Teams, Excel, Word, Outlook); ability to learn new software quickly
• Ability to manage multiple datasets, validate completeness and accuracy of system reports, think critically and analyze data to provide relevant business insights and provide ideas for meaningful cross-departmental process improvement suggestions
• Adapt quickly to change and work under tight deadlines, sharing information across the organization as necessary; must be able to work extended hours and/or weekends as necessary
• Set priorities and manage time to accomplish work goals according to quality standards and deadlines with minimal direction and support
• Adapt quickly and work effectively in a fast-paced office environment; demonstrates a sense of urgency and takes initiative when necessary
• Perform effectively with minimal direction, self-direct work, and escalate problems to manager where appropriate
• Use independent judgment to handle customer issues efficiently and in accordance with company policies and guiding principles
• Attention to detail and ability to recognize and correct errors and inconsistencies timely and accurately
• Proficiency in computer software and systems including, but not limited to Microsoft Office (Teams, Excel, Word, Outlook), billing systems, and web-based portals; ability to learn new software quickly
• Ability to pass background screening requirements, including identity, education, credit, and criminal history checks

Nice To Haves

• Prior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portals
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Proficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft Excel
• Experience helping stand up or mature a Procure-to-Pay (P2P) function
• Track record of process improvement (cycle time reduction, compliance wins, cost savings)
• Multi-entity/multi-bank AP complexity
• Familiarity with licensing renewals and regulatory requirements
• Prior experience using automation tools (e.g., Alteryx, UiPath), workflow management platforms, and vendor portals
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Proficiency in accounting software (e.g., Sage, SAP, Oracle) and Microsoft Excel
• Strong attention to detail and organizational skills, proficient with project management and solutions-oriented mindset
• Excellent communication and customer service abilities
• Ability to work independently and manage multiple priorities simultaneously

Responsibilities

• Run AP operations end-to-end: process invoices, match POs, code expenses, and manage weekly payments.
• Be the vendor champion: resolve inquiries, discrepancies, and payment issues while maintaining strong relationships.
• Drive process improvements: identify bottlenecks, reduce costs, and strengthen compliance across AP workflows.
• Collaborate and reconcile: partner with internal teams for approvals, ensure accurate month-end close, and support audits.
• Manage data and compliance: oversee vendor onboarding, maintain data integrity, and ensure positive pay and licensing requirements are met.
• Analyze and innovate: turn AP data into insights, recommend enhancements, and help build a forward-thinking Procure-to-Pay function.
• Conduct accounts payable activities, including invoice entry, verification against purchase orders, and weekly payment processing
• Proactively communicate with vendors to resolve inquiries, discrepancies, and payment issues; document all activities and agreements in a timely manner
• Identify and suggest process enhancements to improve payment cycle times, reduce costs, and strengthen compliance with company policies
• Collaborate with internal teams to ensure proper coding, approval, and documentation of expenditures
• Support vendor onboarding, maintenance, and data integrity across systems
• Reconcile vendor statements, review aging reports, and assist with month-end close, including preparing journal entries and supporting general ledger accuracy, cash reporting and accurate documentation for financial audits
• Process employee expense reimbursements, verify supporting documentation, ensure compliance with company policies, and issue timely payments
• Coordinate and process payments for business and entity licensing, maintain accurate records, and ensure timely renewals in compliance with regulatory requirements
• Ensure payment compliance with positive pay rules across various entities, banks and payment types
• Provide customer service regarding payment issues, account adjustments, and refund processing as needed
• Research and resolve complex vendor requests, escalating issues to management or support teams as appropriate
• Analyze AP data sets, identify trends or issues, and provide recommendations for process improvement to department leadership
• Demonstrate a forward-thinking mindset, developing preventative solutions to minimize errors and inefficiencies
• Adapt quickly to change, work under tight deadlines, and share information across the organization as necessary; must be able to work extended hours and/or weekends as needed Other duties as assigned

Benefits

• Health, Vision, Dental Insurance within 30 days of hire
• 401K after 1 year, with 100% match up to 3% plus 50% match up to 6%
• Paid time off: Personal time available day 1, holiday and vacation time after 90 days
• Childcare assistance and college savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree