Accounts Payable Specialist

Dairy Farmers of America•Joplin, MO

20h

About The Position

Under general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.

Requirements

High school diploma or equivalent
1 to 3 years of accounts payable or accounting related work experience
Certification and/or License – may be required during course of employment
Proficient knowledge of accounts payable concepts and practices
Knowledge of and skill with Microsoft Office Suite and company computer systems
Knowledge of and skill with Excel
Able to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternatives
Able to demonstrate customer service skills in a courteous, professional, and helpful manner
Able to communicate clearly and effectively, both verbally and in writing
Able to interact positively and work effectively with others (interpersonal skills)
Able to maintain confidentiality of information
Able to demonstrate problem solving skills
Able to demonstrate attention to detail and accuracy
Able to work under general supervision and direction
Must be able to read, write and speak English

Responsibilities

Calculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transaction
Ensure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoices
Compare and review vendor invoices against purchase orders
Image and file all invoices, accounting transactions, and supporting documents
Monitor AP invoice email and open and sort mail as assigned
Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptions
Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes
Complete and file all new-vendor setup forms; maintain AP vendor files
Participate in AP closing activities
Process check and ACH printing
Monitor and adhere to cash projection each month based on corporate parameters
Ensure compliance with DFA policies and procedures
Keep supervisor informed of any activities that may require his/her attention
The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required