Accounts Payable Support Specialist

TOTE Resources LLC • Tacoma, WA

20d • $34,800 - $61,000 • Onsite

About The Position

Responsible for providing comprehensive accounts payable support across multiple locations and vendor types. Key duties include maintaining the vendor master file, processing incoming AP mail, scanning and validating invoices in the imaging system, and reconciling vendor statements to ensure timely and accurate payments.

Requirements

• Two years accounts payable experience
• High school diploma or equivalent
• Strong attention to detail and high level of accuracy in data entry.
• Ability to follow established processes with consistency and precision.
• Excellent organizational and time management skills; able to prioritize tasks effectively in a deadline-driven environment.
• Prior experience with accounts payable systems; ability to identify issues and recommend practical, process-based solutions.
• Clear and professional verbal and written communication skills.
• Collaborative team player with a positive and proactive attitude.
• Proficient in Microsoft Office applications, including Outlook, Excel, Word, and Teams.

Nice To Haves

• Fluent in Spanish a plus
• Experience with document imaging systems is a plus.

Responsibilities

• Open, sort, and scan physical and electronic accounts payable mail into the imaging system.
• Verify the accuracy of information captured by the imaging system and make necessary corrections.
• Maintain and protect the integrity of the vendor master file:
• Review new vendor packets for completeness and follow up with vendors to obtain missing documentation.
• Verbally confirm and document all additions or changes to sensitive vendor data to prevent fraudulent activity.
• Accurately enter vendor information into the accounting system.
• Monitor and distribute emails from the accounts payable mailbox in a timely manner.
• Deliver exceptional customer service to internal departments and external vendors.
• Reconcile vendor statements and resolve discrepancies promptly.
• Perform other related duties and special projects assigned.

Benefits

• health
• dental
• vision
• life insurance
• short term disability
• employee assistance program
• 401(k) with company match and discretionary funding
• tuition reimbursement
• supplemental parental leave
• jury duty
• bereavement leave
• minimum of 10 days’ vacation
• 10 days sick
• 10 days paid holidays
• one floating holiday every 12 months
• annual discretionary bonus (based on eligibility)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees