Accounts Payable Technician 25/26 SY

Washington Elementary School District 6•Glendale, AZ

22d

About The Position

Under general direction, utilizing School ERP Pro, incumbent(s) processes expense vouchers and invoice payments by verifying approval of payment, entering data, posting entries, auditing records, and researching discrepancies. Incumbent(s) generates and reviews reports, memos, and letters, maintains filing systems, answers phones and questions, and communicates with District staff and vendors to expedite payment.

Requirements

High School diploma or equivalent (G.E.D.) prior to being hired
General understanding of basic accounting principals (debits, credits, etc.)
Ability to apply basic accounting principles in area of assignment
Ability to effectively use computer related software applications such as but not limited to, Microsoft Outlook, Microsoft Excel, Microsoft Word, SharePoint, etc.
Ability to effectively use computerized accounting software systems such as School ERP Pro
Possesses traits of being a self-starter and initiative to work efficiently and effectively
Possesses effective organizational skills
Possesses and encourages communication skills in regards to interacting with WESD staff, Vendors, Community, etc.

Nice To Haves

Two years of accounting, analytical, or budgeting experience.

Responsibilities

Verifies that all approvals for payments are submitted.
Utilizing School ERP Pro, processes large volume of expense vouchers and pays district invoices according to the Uniform System of Finance Records (USFR), Arizona Revised Statutes (A.R.S) guidelines and Governing Board policies, and District procedures.
Communicates with vendors, Purchasing, Accounts Receivable, schools, and other District departments to expedite payment of invoices.
Researches and collects supporting documentation to correct identified discrepancies
Prepares and inputs financial data into School ERP Pro, posts entries to the general ledger.
Prepares, records, and posts deposit related revenues to School ERP Pro
Audits accounting records to ensure compliance with the Uniform System of Finance Records (USFR), Arizona Revised Statutes (A.R.S) guidelines and Governing Board policies, and District procedures.
Answers phones and directs calls to appropriate parties.
Answers questions and provides information regarding purchases, vendors, invoices, and payment.
Generates accounts payable reports and other documentation for reporting purposes and reviews for accuracy.
Types and composes memos, letters, forms and reports for the Accounting Department.
Maintains accounting filing systems such as purchase orders, vendor information, invoices, payment history, etc.
Performs other job related duties as required.