Accounts Receivable/Payable Clerk

Community Care Cooperative•Boston, MA

7h•Hybrid

About The Position

The Accounts Receivable/Accounts Payable Clerk is responsible for managing the company’s incoming and outgoing financial transactions with accuracy, efficiency, and confidentiality. This role ensures timely processing of vendor invoices, customer payments, and account reconciliations while maintaining organized financial records. The ideal candidate is detail-oriented, proactive, and able to work in a fast-paced environment.

Requirements

Proficiency in accounting software (e.g., QuickBooks Online, Bill.com) and Microsoft Excel
Strong attention to detail and organizational skills
Excellent communication and interpersonal abilities
Ability to manage multiple priorities and meet deadlines
High school diploma or equivalent; associate’s degree in accounting preferred
1–3 years of experience in AR/AP or general accounting

Nice To Haves

Hybrid role with standard business hours.
Occasional overtime may be required during the month-end or year-end close
Experience with anti-racism activities, and/or lived experience with racism, is highly preferred

Responsibilities

Generate and send accurate customer invoices based on sales orders, contracts, or timesheets
Record customer payments and apply them to the correct accounts
Monitor accounts for overdue balances and follow up with customers regarding payment status
Process credit memos, refunds, and adjustments as needed
Maintain up-to-date AR aging reports
Review, verify, and process vendor invoices for payment
Monitor due dates and recommend payments
Maintain vendor files and ensure W-9 and tax documentation compliance
Reconcile AP accounts and resolve discrepancies promptly
Assist with month-end and year-end closing processes
Prepare and maintain accurate financial records and reports
Support audits by providing documentation and responding to inquiries
Collaborate with other departments to resolve billing or payment issues