Accounts Receivable Supervisor

External • Miami, FL

1d

About The Position

The AR Supervisor is responsible for leading and optimizing the firm’s Accounts Receivable function across two primary workstreams: (1) Collections (2) Line-Item Payment Application. This role is critical within an insurance defense environment where carrier payments are frequently reduced at the line-item level based on billing guidelines, fee schedules, and prompt payment discount terms. The AR Manager ensures accurate cash application, maximizes reimbursement, and minimizes write-offs while maintaining strong relationships with insurance carriers and firm leadership.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 5–8 years of progressive Accounts Receivable experience, including a minimum of 3 years in a supervisory or team lead role.
• Prior experience in insurance defense, carrier driven billing environments, or other highly regulated receivables settings strongly preferred.
• Proven expertise in detailed, line item payment posting, remittance interpretation, and EOB reconciliation.
• Strong working knowledge of: Prompt payment discounts Carrier billing guidelines Fee schedules and reimbursement structures Differentiating write-offs, denials, and contractual adjustments
• Proficiency with law firm accounting and practice management systems (e.g., Clio, Elite, Aderant, ProLaw), plus advanced Excel capabilities.
• Experience with QuickBooks Online preferred.
• Solid understanding of GAAP principles and core financial analysis concepts.
• Demonstrated ability to analyze financial data, identify trends or variances, and produce clear, accurate reports.
• Strong analytical mindset with the ability to interpret complex remittance data and identify revenue recovery or process improvement opportunities.
• Excellent communication skills with the ability to collaborate effectively across departments and support attorney, billing, and financial operations needs.
• Detail-oriented with high accuracy standards
• Strategic thinker focused on revenue preservation
• Strong communicator able to interface with attorneys and insurance carriers
• Effective leader capable of managing multiple specialized AR workstreams
• Process-driven with a continuous improvement mindset

Nice To Haves

• Prior experience in insurance defense, carrier driven billing environments, or other highly regulated receivables settings strongly preferred.
• Experience with QuickBooks Online preferred.

Responsibilities

• AR Collections Oversight
• Oversee proactive collection efforts on outstanding receivables, with emphasis on insurance carriers and third-party administrators.
• Monitor aging reports and develop targeted collection strategies to reduce DSO and improve cash flow.
• Partner with attorneys and billing teams to resolve payment delays or disputes.
• Escalate high-risk accounts and provide reporting to senior management.
• Line-Item Payment Application & Reconciliation
• Supervise and ensure accurate application of payments at the individual invoice line-item level, not just invoice totals.
• Manage allocation of: Partial payments Carrier reductions Administrative write-downs Prompt payment discounts Fee schedule adjustments Interest or penalty discrepancies
• Ensure compliance with carrier billing guidelines and contractual discount structures.
• Oversee reconciliation of EOBs (Explanation of Benefits) and remittance advices to billed time entries and expenses.
• Monitor unapplied cash and resolve misapplied or unidentified payments promptly.
• Identify systemic reduction patterns and recommend corrective billing strategies.
• Team Leadership & Process Management
• Supervise AR staff across collections and cash application.
• Delegate workflow responsibilities effectively while maintaining oversight of performance and deadlines.
• Develop and document standardized procedures for line-item payment processing
• Implement KPIs related to: Cash application accuracy Reduction recovery rate DSO performance
• Drive continuous improvement in AR systems and reporting tools.
• Compliance & Reporting
• Ensure AR processes align with firm policies, client guidelines, and insurance carrier contracts.
• Maintain strong internal controls and audit readiness.
• Provide detailed reporting to leadership on: Aging trends Reduction percentages Recovery metrics Prompt payment discount impact Revenue leakage analysis

Benefits

• Salary range depending on depth and years of experience
• Flexible work hours 
• Medical Insurance – Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
• Optional Dental & Vision Insurance
• Optional Voluntary Life and Disability Insurance
• Optional Voluntary Accident Insurance 
• Optional Critical Illness Insurance 
• Optional Cancer Insurance 
• Optional Hospitalization Insurance 
• Optional Health Savings Account
• Optional Flexible Spending Account
• 401k after one calendar year of employment 
• Paid time off (PTO) to support your overall well-being
• Collegial work environment
• Perks including Bagel Fridays, Free Snacks, Cuban Coffee (only in Miami office)
• Social events such as Annual Beach Buzz, Attorney Socials, Corporate Run & Holiday Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level