Admin Assistant 2 | Missionary Department
About The Position
This position is central to the Missionary Department's role to "Invite others to come unto Christ by helping them receive the restored gospel though faith in Jesus Christ and His Atonement, repentance, baptism, receiving the Holy Ghost, and enduring to the end." This position processes missionary service decisions, as determined by the Brethren, by providing counsel and support to priesthood leaders in matters of missionary service eligibility. Additionally, it plays a pivotal role in maintaining the assignment calendar and coordinating with the Quorum of the Twelve office. Coordination with the administrative assistants of individual Apostles is also a key responsibility, particularly addressing special requests for assistance. In addition to these core responsibilities, this position actively supports the manager of pre-field services by performing various administrative duties. This includes scheduling and coordinating meetings, collecting and organizing data, compiling information and maintaining filing systems pertaining to missionary assignment decisions. Another integral aspect of the role involves the preparation of a substantial volume of correspondence each month for the Missionary Department Executive Director and Assistant Executive Directors to sign. The customers for this position are the Quorum of the Twelve, General Authorities, priesthood leaders, prospective missionaries, and pre-field management.
Requirements
- Two years post high school education plus four to six years of experience; or equivalent combination of education and experience
- Five years of professional work experience, or an equivalent combination of education and experience
- Seasoned, independent judgment and wisdom when discussing difficult decisions with priesthood leaders
- Intermediate to Advanced office skills
- Ability to quickly learn and understand complex computer systems and processes
- Proficiency in Microsoft 365 products: Word, Outlook, Teams, PowerPoint, and Excel
- Experience in business writing (either through education or experience)
- Ability to work with people on all levels of the organization, including senior leadership and teammates located internationally
- Ability to prioritize and manage multiple urgent projects at once
- Ability to maintain confidential information
Nice To Haves
- Second language ability; Spanish or Portuguese preferred
- Bachelor's degree preferred
Responsibilities
- Responsible to coordinate the decisions of the Brethren regarding missionary service to priesthood leaders
- Supports and takes a lead role in the screening process for missionary candidates
- Coordinates decisions with internal contacts and priesthood leaders
- Prepares letters for department Executive Directors to sign
- Responsible for special requests to track missionaries for the Quorum of the Twelve
- Provides local leaders support in the recommendation process
- Manages changes in the system for pre-field missionaries with an assignment as needed.
- Prepares service missionary assignments information
- Assists with processing missionary call letters
- Initiates phone calls and all email correspondence with local priesthood leaders pertaining to decisions made by ecclesiastical leaders
- Answers initial phone calls concerning missionary service decisions and the resubmission process
- Coordinates with the Quorum of the Twelve office to calendar missionary assignment meetings
- May be required to track data related to metrics or to provide insight into processes.
- Assist with special projects as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Religious, Grantmaking, Civic, Professional, and Similar Organizations
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
