Admin Assistant - Enrollment Specialist - Minnesota Connections Academy

Connections Academy•Saint Paul, MN

9d•$17•Hybrid

About The Position

This hybrid role (two in-office days, three remote) provides administrative support for student enrollment. The Administrative Assistant is responsible for a variety of daily tasks, including answering phones and emails, corresponding with families and other school districts regarding enrollment, greeting visitors, supporting administrators, and performing other duties as assigned.

Requirements

High school diploma required
1–2 years of similar administrative experience preferred
Proficiency with Microsoft Office and web-based applications
Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
Basic accounting knowledge preferred
Intermediate skill level in MS Excel
Ability to multitask in a fast-paced environment
Strong interpersonal skills and attention to detail
Excellent communication skills, both verbal and written
Ability to maintain privacy and confidentiality (FERPA)
Customer-focused approach
High degree of flexibility
Demonstrated ability to work well in a fast-paced team environment
Proficiency in Microsoft Office

Nice To Haves

1–2 years of similar administrative experience preferred
Basic accounting knowledge preferred

Responsibilities

Assist families through the application process and address general program questions
Evaluate and verify documents submitted in the Enrollment Portal to ensure accuracy and compliance with enrollment requirements
Assist families, school districts, and county Social Workers with enrollment-related inquiries
Send outgoing requests for records to schools for enrolling students
Monitor enrollment flag reports and collaborate with Assistant Principals to proactively resolve issues impacting student enrollment
Partner with school Social Workers to streamline the enrollment process for families who qualify for McKinney-Vento services
Manage communication with Pearson regarding technology fulfillment and ensure laptops are shipped promptly to new families
Enter student data into the state reporting system
Assist administration with a wide variety of special projects
Answer phones and greet guests
Other duties as assigned