ADMIN ASSISTANT II - OPERATION

Seminole Gaming•Tampa, FL

13d•Onsite

About The Position

The Administrative Assistant II is responsible for coordinating office activities including scheduling appointments, delegating work, providing information to callers, taking notes, and otherwise relieving the Department Head of clerical administrative and business related details

Requirements

One (1) to two (2) years of related experience required
High School diploma or GED required, some college preferred
Must be computer literate. Proficient experience with Microsoft Office (Outlook, Work, Excel, PowerPoint, preferred
Ability to solve practical problems and deal with a variety of situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations
Ability to write reports, business correspondence and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

Nice To Haves

Prior casino or hospitality executive admin experience preferred

Responsibilities

Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters
Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed
Establishes, maintains and, when necessary, revises department filing system
Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations
Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs
Maintains calendar for the Department Head, regularly arranging meetings, conferences, and appointments. Arranges hotel and travel accommodations
Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head
Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
Records Minutes of staff meetings; distributes to appropriate personnel
Promotes positive public/employee relations at all times
Maintains a clean, safe, hazard-free work environment within area of responsibility
Performs all other related and compatible duties as assigned
Assist with budget, P & L preparation, and CAPEX
Ordering supplies, process invoices and following up with Vendors on open orders and requests
Brand standards compliance for Hotel Operations