ADMIN ASSISTANT (MARKETING COORDINATOR) (PART TIME)

About the position

We are hiring immediately for a ADMIN ASSISTANT (MARKETING COORDINATOR) position at Quinnipiac University. This role involves clerical functions and administrative support of food service programs, with a focus on marketing coordination. The position is part-time with flexible hours based on weekly availability, including occasional weekends. The pay range is $18.00 to $19.00 per hour.

Responsibilities

• Assist in developing, scheduling, and implementing marketing campaigns across various channels.
• Produce and manage marketing materials such as social media posts, email newsletters, flyers, and website updates.
• Organize and promote events, ensuring all marketing elements (signage, materials, outreach) are prepared and executed.
• Track campaign performance, gather data, and prepare reports to assess effectiveness and guide future strategies.
• Answer telephones and direct inquiries in a professional and client-centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, and parents.
• Complete and maintain accurate records of students eligible for free and reduced priced lunches.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, ensuring accuracy and compliance with bid specifications.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment.

Requirements

• Previous marketing experience highly preferred.
• Experience with Microsoft Office (Word, Excel, PowerPoint).

Benefits

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) for full-time positions.