Admin/Fin Coordinator

The University of Oklahoma • Oklahoma City, OK

14d

About The Position

The Admin-Finance Coordinator provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Requirements

• Required Education\: Bachelor’s Degree in Accounting, Finance, Business, Management, or related field.
• Equivalency/Substitution\: Will accept 48 months experience in lieu of Bachelor’s degree.
• Skills: Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and self-motivated
• Ability to communicate verbally and in writing
• ·Advanced computer skills with wide knowledge of business software
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Nice To Haves

• Experience in higher education is preferred.

Responsibilities

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• Acts as the payroll coordinator for the department or provides oversight.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETRs, and special pays.
• Submits all paper PAF, EPAF, EDR, travel, and PETs.
• Picks up pay checks as needed.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise. May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues.
• Completes new employee paperwork and ensures accuracy.
• Contacts various offices to request information as needed.
• Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed.
• May conduct some training of office personnel.
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, assisting speakers, and reserving rooms.
• May supervise staff employees. Assists with hiring, training, evaluating and delegating tasks to employees. Ensures work is completed in a timely manner.
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level