Admin Research Project Manager

University of California San Francisco•San Francisco, CA

21h•Hybrid

About The Position

This position is flexible and will require a minimum of 3 days on site . Local candidates encouraged to apply from the bay area or with ability to relocate and adhere to the onsite requirement. The Admin Officer 3 (AO3) will use skills as a seasoned and experienced professional to oversee all project management and administrative aspects of 2 ongoing complex, multi-center, NIH- and foundation-funded clinical research projects related to neurodegenerative disorders. The AO3 works closely with the PI to develop project timelines and milestones for all project components and will report weekly to PI on timeline status and attainment of milestones. The AO3 assists with hiring and supervision of research coordinators and other staff members that make up the project team. The AO3 will develop meeting schedules with the executive team and all project component teams, including organizing weekly and monthly meetings, as necessary. The AO3 interacts closely with the UCSF Pre-Award team to ensure timely award set-up, execution of sub-contracts to all sites, and vendors, completion of progress reports, and other pre-award activities as necessary. The position interacts closely with the UCSF Neurology Post-Award financial management staff to monitor spending, oversee and develop budget projects, and ensure payment of invoices. The incumbent will demonstrate good judgement in selecting methods and techniques for obtaining solutions. The AO3 will collaborate with the executive team on IRB amendments and ensure protocol modifications are consistently implemented across sites. The AO3 will prepare annual reports for NIH and other funders, and will work with data management to ensure timely study database setup and monitoring of data entry, including quality control. The position will monitor and prepare metrics on study enrollment, data entry, and other key project components as part of the project management, as well as assist with the analyses and generation of abstracts and manuscripts based on study data. The AO3 will collaborate with the executive team on managing and tracking data requests. Other duties as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

BA/BS in field relevant to clinical neuroscience research and at least three years of experience or equivalent experience/training
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as project management, event planning, risk management planning, and contracts and grants regulations and guidelines.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Project management experience involving multi-center, multi-component research projects

Nice To Haves

Master’s degree or PhD in neuroscience, psychology, biology, or field relevant to clinical neuroscience research and / or equivalent experience / training.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Solid knowledge of common University-specific computer application programs.
Clinical Research Experience
Experience with IRB preparation and management
Grant writing experience
Data analyses and manuscript preparation experience

Responsibilities

Oversee all project management and administrative aspects of 2 ongoing complex, multi-center, NIH- and foundation-funded clinical research projects related to neurodegenerative disorders.
Work closely with the PI to develop project timelines and milestones for all project components and will report weekly to PI on timeline status and attainment of milestones.
Assist with hiring and supervision of research coordinators and other staff members that make up the project team.
Develop meeting schedules with the executive team and all project component teams, including organizing weekly and monthly meetings, as necessary.
Interact closely with the UCSF Pre-Award team to ensure timely award set-up, execution of sub-contracts to all sites, and vendors, completion of progress reports, and other pre-award activities as necessary.
Interact closely with the UCSF Neurology Post-Award financial management staff to monitor spending, oversee and develop budget projects, and ensure payment of invoices.
Collaborate with the executive team on IRB amendments and ensure protocol modifications are consistently implemented across sites.
Prepare annual reports for NIH and other funders, and will work with data management to ensure timely study database setup and monitoring of data entry, including quality control.
Monitor and prepare metrics on study enrollment, data entry, and other key project components as part of the project management, as well as assist with the analyses and generation of abstracts and manuscripts based on study data.
Collaborate with the executive team on managing and tracking data requests.
Other duties as assigned.