Admin Services Coordinator

UIOWA • Iowa City, IA

4d • $41,500 - $48,000 • Onsite

About The Position

The University of Iowa Military Science is hiring a dedicated Administrative Services Coordinator ! ( 100% appointment) The Administrative Coordinator provides administrative and operational support for the Military Science (Army ROTC) Program requiring a high degree of discretion, independent judgement, guidance review, communication, and organization. As the public face of the department, Coordinators routinely interact with ROTC cadets, students, staff, and other visitors, answering inquiries as appropriate. They will also have the opportunity to: · Work directly with Army Reserve Officer Training Corps (ROTC), Army ROTC, Iowa Veterans (IVETS), and Johnson County Veterans Administration personnel, to include active-duty military faculty, student cadets, and retired veterans and alumni. · Manage Scholarship Tuition Program in accordance with Army directives. Understands the levels and types of ROTC Scholarships and the rules governing their activation, suspension, and/or termination. Notifies the university of any changes in scholarship status. Verifies accuracy of tuition invoices. Prepares, submits, and tracks payment. · Integrates information and may run routine databases queries to generate or produce reports. · Routinely provides feedback on student cadet performance and notifies Professor of Military · And More! For a full job description, including all duties and competencies please e-mail the contact listed below. Visit: Job Opportunities (Org 02 & 35) to see all job opening with the Office of the Provost at the University of Iowa. About the Department: The University of Iowa Military Science program (Army ROTC) at the University of Iowa is dedicated to developing principled, adaptable leaders of character. Through rigorous academic instruction, hands-on leadership training, and a commitment to service, the program prepares students to lead with integrity in the U.S. Army and in their future civilian careers. Grounded in the Army Values, the department fosters teamwork, accountability, and personal growth within a supportive university environment.

Requirements

• A bachelor’s degree or an equivalent combination of education and experience in an administrative support role is required (typically four years of full time professional administrative employment).
• Demonstrates a BASIC proficiency level in: Analyze current work processes, identify opportunities to improve efficiency, and coordinate the people and resources needed to support organizational objectives.
• Demonstrates a WORKING proficiency level in: Strong written and verbal communication skills, including the ability to interact professionally with students, staff, faculty, military personnel, and external stakeholders.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Demonstrates an EXTENSIVE proficiency level in: The ability to carry out ongoing office administration tasks effectively and efficiently in support of individuals, teams and/or unit with excellent organization and project planning skills.
• Accuracy and attention to detail utilizing specific approaches tools for cross-checking and error-free data gathering and input.

Nice To Haves

• Knowledge of Army guidance, instructions, and regulations regarding officer accessions, Army Cadet Command requirements, and Army ROTC University contractual obligations.
• Knowledge of military command and control structure.
• Skill in Army and Department of Defense data collection and processing systems, to include, but not limited to: Cadet Command Information Management System (CCIM), Ignited.
• Prior Army experience preferred.
• Prior Army ROTC experience highly desired

Responsibilities

• Work directly with Army Reserve Officer Training Corps (ROTC), Army ROTC, Iowa Veterans (IVETS), and Johnson County Veterans Administration personnel, to include active-duty military faculty, student cadets, and retired veterans and alumni.
• Manage Scholarship Tuition Program in accordance with Army directives.
• Understands the levels and types of ROTC Scholarships and the rules governing their activation, suspension, and/or termination.
• Notifies the university of any changes in scholarship status.
• Verifies accuracy of tuition invoices.
• Prepares, submits, and tracks payment.
• Integrates information and may run routine databases queries to generate or produce reports.
• Routinely provides feedback on student cadet performance and notifies Professor of Military

Benefits

• This position includes a comprehensive and competitive benefits package.
• Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.
• Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.
• Grow professionally with advanced training, leadership development, and tuition assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level