Admin Support
About The Position
Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future. We are currently hiring 1 Administrative Support Assistant to add to our Tacoma Location. For immediate consideration- Please apply on our website today! Summary of Position: Maintains and supports all office functions, such as ensuring facility paper flow, complete and accurate documentation and electronic data transmission. Interfaces with and assists facility managers, regional managers, leads, associates, I.S., Finance Departments, and transportation (rail & truck) representatives and customers with day-to-day operations and special projects. Ensures the integrity of Vehicle Inventory Processing System information through the monitoring and balancing of vehicle receipts, inventory, services, and shipments. Processes payroll for temporary employees and backs up payroll for associates. Help maintain human resource information records. Provide support and backs up Administrative Department.
Requirements
- Above average skills with the computer including using Microsoft Office Products, i.e. Word, Excel, and Outlook
- High School Diploma or equivalent
- Thorough knowledge and demonstrated skill with MS Office, including intermediate to advanced Excel.
- Possess excellent written, verbal, and interpersonal skills to communicate effectively with customers, staff, and management at all levels
- Possess strong organizational, analytical, prioritizing, and decision-making skills
- Ability to accurately and calmly handle multiple priorities
- Two years' experience in administrative work, and customer service or vocational/college education equivalency.
Nice To Haves
- Customer computer application and Access experience a plus
- Experience with payroll is preferred
Responsibilities
- Ensure proper updates to propriety inventory system (VIPS)
- Complies & sends operation reports to managers & customers as needed
- Prepares rail bills and overland trucking bills
- Provides admin support to customers and operations as needed
- Creates parts code and connects the codes to the parts
- Research errors/issues and resolves them timely
- Filing and Archiving BOL's and other customer paperwork
- Audits employee points/disciplinary marks
- Maintains Logs & Files
- Processes invoices and completes all weekly reports for temp associates
- Completes daily Temp Time and Attendance updates
- Processes temporary associates' payroll
- Backs up payroll processing and other admin as needed
- Supports HR/Payroll Coordinator or HR Generalist
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
