Administration Assistant - LAX Airport - LAXTEC
About The Position
The Site Administrative Assistant supports daily office operations, customer service, and financial reporting in a fast-paced airport environment. This role coordinates work orders, manages records, assists with HR/payroll, and ensures compliance with company policies. Strong organizational, communication, and computer skills are essential. Must be eligible for airport security clearance. OUR BENEFITS Joining Oshkosh Aerotech means becoming a valued member of a dynamic team with a comprehensive benefits package, including medical, dental, vision coverage, 401K, and more!
Requirements
- High School diploma or GED equivalent
- Valid Driver’s License
- 3-5 years’ experience in an office environment with an emphasis in accounting, payroll, or other bookkeeping duties
- Eligibility to obtain and maintain a security badge for working in secure airport areas
- Flexibility to work day or night shift, including weekends and holidays as needed
- Proficiency in Microsoft Word and Excel
- Strong planning, organizational, and multi-tasking skills
- Excellent written and verbal communication skills with strong interpersonal abilities
Nice To Haves
- Previous experience in a customer service setting
- Experience in airport operations
- Knowledge of Work Order & Maintenance Management Systems used for tracking service requests and operational tasks.
- Strong problem-solving and decision-making skills to address customer concerns and operational challenges efficiently.
- Experience handling confidential information with discretion, particularly in payroll, timekeeping, and financial reporting.
Responsibilities
- Oversee daily office operations as directed by the Site Manager.
- Serve as the first point of contact for customer service, including answering phone inquiries.
- Coordinate customer service calls with staff and track work orders in the computer system.
- Address basic HR-related inquiries and escalate concerns as needed.
- Assist with employee onboarding & orientation: support new hire paperwork, training coordination, and badging requirements.
- Review timecard hours, leave balances, and payroll for discrepancies; ensure compliance with company policies.
- Track, analyze, and report on spending and billing as directed by the Site Manager.
- Order necessary materials and supplies to maintain office operations.
- Adhere to and ensure compliance with company policies, safety programs and required training.
- Perform other duties as assigned or needed.
Benefits
- Joining Oshkosh Aerotech means becoming a valued member of a dynamic team with a comprehensive benefits package, including medical, dental, vision coverage, 401K, and more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
