Administration Assistant - Auburn University Athletics

PROOF OF THE PUDDING•Auburn, AL

2d•$25•Onsite

About The Position

Proof of the Pudding is an award-winning catering company with a commitment to creating quality culinary innovations. This standard was upheld through the expansion into Sports and Entertainment Hospitality Services (POPS&E) by providing elevated concessions and premium offerings to collegiate stadiums, PGA golf tournaments, International Boat Shows, Professional Sports Teams, Raceways & more. POP S&E is the exclusive food & beverage provider for Auburn University athletics. Football is the largest component with premium hospitality seating areas, including 80 suites, The Nelson Club, The Beckwith Club, Scholarship Donor Areas, North and South Club, Tiger Walk Club and Broadway Club. Proof also provides premium food & beverage services to other sporting and special events throughout the campus. Proof is seeking a Admin Coordinator to assist with employee scheduling, new hire recruitment processes, and assist in administrative onsite duties. The ideal candidate is organized and personable, is knowledgeable in food service, and has strong communication skills.

Requirements

2+ years of experience in Staffing, Accounting or pursuing a degree in hospitality or Human Resources, with preferred Food & Beverage/Hospitality experience
Must live near or be willing to relocate to the Auburn, AL area
Proficiency in Microsoft Office, written and verbal communication, and teamwork.

Nice To Haves

Highly organized and able to problem solve on the fly
Customer service mindset with a passion for large scale events and/or food service.
Proven experience in forming and maintaining a positive work environment that is inclusive and safe.
Flexibility and adaptable personality.

Responsibilities

Responsible for managing and scheduling event staff. This will include creating schedules and communicating with employees and not for profit volunteer groups.
Assist with the coordination of hiring new employees, this includes but is not limited to – job fairs, job postings, upkeep of posts, scheduling interviews, conducting interviews, hiring in ATS, and scheduling.
Attending events to assist with employee check in, event day operations, and be a administrative presence to staff, including but not limited to, filing incident reports, assisting with disciplinary action, upholding policies, tracking and overseeing employee files.
Communicate schedules to staff and follow up often with changes and re-affirming shifts.
Being a lead with staff accountability and adherence to the venue’s protocol.
Organize uniforms and ensure they are prepped for the next event.
Organization of new hire paperwork and upkeep on current employees.
Assisting with payroll as directed
Assist in the training and onboarding programs for all hourly new hires.
Assist with labor tracking, financial, and weekly reports.
Performs other related duties as required.