Administration Assistant
About The Position
The Administration Assistant provides comprehensive professional administrative services and support to the Residential Aged Care Centre and Centre Manager. Bethesda Aged Care Centre is located in Central Queensland and is just a few kilometres south-west of the city centre Rockhampton. This single level residential aged care centre is surrounded by gardens and throughout the centre there is plenty of natural light. Offering all levels of care including short term respite care, it is a lively centre with a strong sense of community, clean fresh rooms and extensive lifestyle programs to cater to a range of individual preferences. We are looking for Administration Assistant on a full-time basis to work in our residential aged care centre located in the suburb of Rockhampton City, QLD, 4700.
Requirements
- Certificate III or higher in Business Administration highly regarded.
- Minimum 2 years’ experience in an administrative role, ideally in Aged Care or Health.
- Demonstrated organisational skills with the ability to establish and maintain effective administrative systems and processes.
- Proven ability to communicate effectively and to develop appropriate working relationships with internal and external stakeholders.
- Minimum intermediate skills in Microsoft Office suite.
- Experience using Finance and ideally, HR Information systems.
Nice To Haves
- Knowledge of the Aged Care industry would be an advantage.
Responsibilities
- Oversight and provide professional, responsive reception services during core business hours, ensuring a clean and tidy, welcoming environment for residents, staff and visitors.
- Maintain effective administrative systems for producing required correspondence, reports and filing including resident and staff files, ensuring timely reporting and up-to date filing.
- Collate resident admission and discharge documentation, following up internal and external sources as relevant to ensure timely receipt and recording of all required items
- Administer financial processes including but not limited to receipting of resident fees and charges, preparation of claims reimbursement, accounts receivable and payable, balancing of petty cash and cash draw, banking, and finance system data entry.
- Coordinate office management functions including ordering office supplies and preparing for special events, liaising with relevant internal and external stakeholders as required
- Assist the Centre Manager with organising and documenting staff training, meetings, events and day-to-day administrative tasks, maintaining confidentiality while liaising with staff, residents and their families.
Benefits
- Above Award wages + super + allowances & shift penalties
- Access to generous Not For Profit salary packaging of up to $15,900 per year (also for casuals)
- Access to meal and entertainment benefits of up to $2,650 through salary packaging
- We will support you to achieve work-life balance
- Up to 12 weeks Paid parental leave
- Salvos Wellness - Access to Fitness Passport
- Novated car leasing
- Learning and development to support you in your role
- Supported study options
- Comprehensive Employee Assistance Program
- Career progression opportunities
- Transfer opportunities – we are in every major city in Australia
- Making an impact – socially and environmentally – with one of the most loved charities in Australia
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
