Administrative/Accounting Assistant
About The Position
The Administrative Assistant will organize and perform support-level jobs critical to the Administration office operations. The Administrative Assistant is responsible for assisting in administrative procedures, inventory control, A/R & A/P data entry, record maintenance and other functions as needed. Experienced in handling a wide range of clerical and organizational related tasks and able to work independently with little or no supervision. Well organized, with a strong attention to detail and enjoy the administrative challenges of supporting a workforce of diverse people.
Requirements
- Proven office administrative/office assistant experience
- High school diploma: minimum education level required
- Excellent time management skills and ability to multi-task and prioritize work
- Strong Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Familiarity with standard office platforms, such as Microsoft Office and QuickBooks Online
- Knowledge of business and management principles
- Computer skills and knowledge of office software packages
Responsibilities
- Provide accounting and clerical support to the Administration Office.
- Assist in Accounts Payable: Data Entry, review workorders/invoices for accuracy, and mailing payments.
- Assist in Accounts Receivable: Data Entry, daily reconciliation of payments and depositing checks.
- Assist in overseeing the Administrative Inbox and other communications.
- Complete requests for all W-9, COI, contractor/subcontractor agreements, and credit applications for the company and/or for vendors.
- Assist in maintaining the President/CEO’s calendar.
- Assist in coordinating logistics for events/meetings, including room setup, catering, etc.
- Handle business license and fleet registration renewals.
- Inputs and updates information in databases and spreadsheets.
- Maintains physical and digital filing systems.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works closely with administrative staff and supports other colleagues as needed.
- Ensure security, integrity, and confidentiality of data.
- Other duties as assigned/required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
