Administrative Analyst, Obama Presidential Center

Obama Foundation • Chicago, IL

4d • $51,965 - $64,980 • Onsite

About The Position

At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action. Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community. We are deeply committed to creating an actively anti-racist organization, leveraging our global reach to combat systemic racism and inequity wherever it exists.Read our full statement on anti-racism and equity here. Purpose of the Role The Administrative Analyst serves as the operational backbone for the OPC hourly workforce. This role is responsible for the integrity of timekeeping, procurement, and administrative compliance for the Obama Presidential Center’s Operations team. The Analyst ensures that public-facing supervisors remain focused on operational success and team leadership while maintaining operational standards. This role will report directly to the Chief of Staff, OPC Operations.

Requirements

• 1-2 years in administrative operations, payroll coordination, or office management.
• Ability to learn timekeeping software (e.g., UKG, Workday, TopBloc, ADP) and Excel.
• Strong attention to detail with the ability to manage high-volume, repetitive tasks with accuracy.
• Willingness to be in a fast paced environment and collaborate with different departments & levels.

Nice To Haves

• Workday experience is preferred but not required.

Responsibilities

• Timekeeping & Payroll Coordination: Audit daily time logs for a large hourly workforce; resolve exceptions, missed punches, and shift discrepancies; serve as the primary liaison to the Payroll and People Team.
• Procurement & Asset Management: Manage the lifecycle of staff uniforms, equipment, and supplies; coordinate with vendors and internal procurement teams to ensure public-facing readiness.
• Operational Compliance: Monitor adherence to timekeeping, break requirements, and internal policies; maintain records to ensure audit and union-readiness.
• Data Reporting: Generate weekly reports on workforce hours, overtime trends, and budget variances to assist leadership in decision-making.
• Onboarding Logistics: Coordinate the administrative "Day 1" readiness for new hourly hires, including locker assignments, uniform fitting, and time-clock system training.
• Team Administrative Tasks: Coordinate with OPC leads and Analysts on broader team administrative tasks, including logistics for OPC All Hands and other team meetings and activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed