Administrative and Communications Coordinator - College of Nursing

University of Iowa • Iowa City, IA

5h

About The Position

The Barbara and Richard Csomay Center for Gerontological Excellence (Csomay Center) at the College of Nursing seeks a 70-100%25 time Administrative and Communications Coordinator. Position is a 12-month specified term, with the potential for extension pending funding availability. The University of Iowa offers a competitive, comprehensive benefits package for employees 50%25 FTE and above. For more information about benefits, visit: https://hr.uiowa.edu/benefits/employee-benefits.
This position will serve the Csomay Center by providing a wide range of operational, administrative, and communications support duties. This position requires an individual who is self-directed and is able to develop and maintain positive working relationships.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Typically, six months or more of professional administrative/office experience including working in a public contact setting which includes in-person, email, and phone contact.
• Typically, one or more years of experience in marketing and communications.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Strong attention to detail.
• Ability to meet tight deadlines.
• Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
• Ability to balance multiple competing priorities.

Nice To Haves

• Demonstrated experience using Adobe products and Canva.
• Working knowledge of email marketing software, such as Constant Contact.
• Working knowledge of Microsoft Teams.
• Familiarity with camera and audio equipment
• Working knowledge of issues and challenges experienced by older people in the US and their family caregivers.

Responsibilities

• Serve as a resource for Center members, including students, faculty, staff, and the public.
• Coordinate and schedule Center meetings, arranging meeting space and virtual links.
• Prepare meeting agendas and compose and disseminate meeting minutes as needed.
• Provide administrative support for faculty members related to Csomay Center activities.
• Maintain the Csomay mail/supply room and distribute mail.
• Assist with the planning, organizing, and execution of Csomay Center events.
• Provide administrative support for initiatives of the Csomay Center, such as the Certification Center.
• Manage the College of Nursing front desk one day per week and support facilities and operations tasks as requested.
• Perform other duties as assigned by the Csomay Center Coordinator and/or Center Director.
• Assist with onboarding of student employees, including the use of office equipment, classroom equipment, and other available services/resources.
• Provide functional and/or administrative supervision for student employees.
• Manage the workflow of students to ensure alignment with center goals.
• Initiate purchasing requests in university systems as requested.
• Ensure invoices are processed, reconciled, and billed accurately and in a timely manner.
• Participate in and adhere to cash handling controls according to university policies and procedures.
• Review the budget each month to ensure proper spending and balanced accounts.
• Serve as the primary contact for Csomay Center scheduling, maintain calendars, and support responding to routine inquiries, tasks, and procedures.
• Identify, create, review, and circulate relevant information to CON faculty, staff, and Center members.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.
• Exercise discretion and judgment in interpreting UI policy and procedure, seeking clarification from the supervisor as appropriate.
• Create and maintain a listserv of Center contacts for marketing and communication purposes.
• Compose and edit correspondence requiring discretion and judgment.
• Circulate appropriate information relevant to the Center and its mission.
• Maintain effective working relationships with faculty, staff, students, and the public.
• Oversee social media strategy and content creation, including sharing relevant scholarly/clinical information.
• Develop marketing materials such as brochures, flyers, and posters for distribution.
• Provide support for the formatting and maintenance of Csomay Center websites.
• Set up interviews with community members, donors, and other stakeholders as directed by Csomay Center staff.
• Develop written communications, including website articles, community member spotlights, newsletters, and email blasts, and create templates for consistent messaging.
• Manage Csomay Center podcast production, including writing outlines, coordinating with interviewees, recording, and editing.

Benefits

• The University of Iowa offers a competitive, comprehensive benefits package for employees 50%25 FTE and above. For more information about benefits, visit: https://hr.uiowa.edu/benefits/employee-benefits.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
• Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.
• Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.
• Grow professionally with advanced training, leadership development, and tuition assistance.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level