Administrative and Operations Coordinator

THE CLEVELAND ELECTRIC LABORATORIES COMPANY•Tempe, AZ

2d•Onsite

About The Position

Cleveland Electric Laboratories (CEL) is a leading innovator in the aerospace industry, specializing in the design and manufacturing of advanced aerospace components and systems. Our commitment to quality, precision, and safety ensures we meet the highest standards of performance and reliability. Position Overview The Administrative & Operations Coordinator plays a key support role across administrative functions, production scheduling, purchasing, receiving, inventory management, and shipping. This position ensures smooth day-to-day operations by maintaining accurate records, coordinating workflows through Bizowie, supporting production and purchasing activities, and providing front-office coverage. The ideal candidate is highly organized, detail-oriented, and comfortable working across multiple departments in a fast-paced manufacturing or production environment.

Requirements

High school diploma or equivalent required; additional education or training preferred.
Prior experience in an administrative, operations, manufacturing, or production environment preferred.
Familiarity with ERP or production management systems (Bizowie experience a plus).
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and priorities simultaneously.
Proficiency in basic office software and scanning/document management.
Strong communication skills and ability to work collaboratively across departments.
Ability to lift and move packages as required for receiving and shipping.
Ability to work in both office and shop/warehouse environments.
Standing, walking, and light physical activity required throughout the workday.

Responsibilities

Handle incoming phone calls and serve as a backup for front-office phone coverage.
Answer the front door and greet visitors in a professional manner.
Scan inspection photos into designated J Drive SO folders.
Close job files by scanning and filing completed documentation in the closed-file area.
Assist with entering inventory-related data.
Log machining hours accurately and in a timely manner.
Monitor and replenish office and break room supply levels.
Retrieve and distribute incoming mail daily.
Enter new jobs into the production schedule and prepare job files for contract review.
Update job dates in Bizowie as provided by managers.
Generate packing slips, certifications, and related documentation for completed orders.
Update shipped orders in Bizowie and process them for invoicing by Accounts Receivable.
Process purchase requests from the machine shop, instrumentation, and production teams.
Process items listed on job material sheets for purchasing.
Assist with preparing material and hardware quotes.
Follow up with suppliers regarding purchase order delivery dates.
Physically receive incoming packages, verify packing slips against products, and label items for traceability.
Log raw materials accurately.
Receive purchased items into Bizowie and scan/attach supporting documents as required.
Send daily batch emails of packing slips to Accounts Payable.
Deliver received items to Quality Assurance for inspection.
Assist with kitting parts for new jobs.
Support quarterly inventory counts and reconciliation.
Prepare completed jobs for shipment in accordance with customer requirements.
Generate shipping labels and documentation for outgoing packages.
Maintain a clean, neat, and organized shipping department at all times.
Generate product labels for TCs jobs, bulk tubing, and MGO as needed.
Perform other duties as assigned to support operational efficiency.