Administrative Assist - III, Pharmacy

South University•Savannah, GA

About The Position

SUMMARY: The Administrative Assistant- Pharmacy serves as the primary point of contact in support of admissions-related processes and procedures. This position facilitates with the candidate interview process and respective follow-up activities related to document collection, throughout the application and matriculation process. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion. KEY JOB ELEMENTS: Support Assistant Dean of Admissions with administrative tasksSchedule and coordinate details related to candidate interviews (including but not limited to collecting documentation, liaising with faculty about scheduling/availability, managing catered lunches, etc.)Function as liaison with admissions stakeholders, student services staff and facultyGreet visitors and direct inquiries to appropriate destination.Assist with activities on and off campus, such as open house events, new student orientation, white coat and graduation ceremonies.Utilize Docuware to maintain the accuracy and integrity of student recordsProvide effective communication to students using oral, written and electronic meansAttend cross-functional pharmacy meetings to take notes and distribute afterwardProtect the privacy of student records in compliance with FERPA and university standardsMaintain detailed business process and procedure documentationPerform routine clerical duties as assigned. Maintain correspondence logs, files, minutes, information databases, and other tracking systems as necessary.Ordering supplies, track expenses, maintain office equipment such as fax machines, copy machines and printers.Open and distribute mail for school of Pharmacy; handles outgoing mail; answers routine correspondence for others signature.Assist with special projects and activities as assigned.

Requirements

Associate’s degree required; bachelor’s degree preferred.
At least two years' progressive experience providing administrative support in a fast-paced environment.
Experience using Microsoft Office Suite, Customer Relationship Management (CRM) systems and/or Student Information Systems
Experience handling the scheduling of conference calls and meetings, including travel arrangements.
Excellent written and verbal communication skills.
Strong interpersonal skills.
Superior organizational and problem resolution skills.
Strong basic computer software (MS Office). Some experience in database programs.
Professional telephone manner.
Ability to manage multiple tasks and successfully meet deadlines.

Nice To Haves

bachelor’s degree preferred

Responsibilities

Support Assistant Dean of Admissions with administrative tasks
Schedule and coordinate details related to candidate interviews (including but not limited to collecting documentation, liaising with faculty about scheduling/availability, managing catered lunches, etc.)
Function as liaison with admissions stakeholders, student services staff and faculty
Greet visitors and direct inquiries to appropriate destination.
Assist with activities on and off campus, such as open house events, new student orientation, white coat and graduation ceremonies.
Utilize Docuware to maintain the accuracy and integrity of student records
Provide effective communication to students using oral, written and electronic means
Attend cross-functional pharmacy meetings to take notes and distribute afterward
Protect the privacy of student records in compliance with FERPA and university standards
Maintain detailed business process and procedure documentation
Perform routine clerical duties as assigned.
Maintain correspondence logs, files, minutes, information databases, and other tracking systems as necessary.
Ordering supplies, track expenses, maintain office equipment such as fax machines, copy machines and printers.
Open and distribute mail for school of Pharmacy; handles outgoing mail; answers routine correspondence for others signature.
Assist with special projects and activities as assigned.