Administrative Assistant 3-Register in Probate

County of Door•Sturgeon Bay, WI

23d•Onsite

About The Position

Thank you for your interest in joining Door County Government! Door County is proud to be a premier place to live, work, and visit. We serve nearly 30,000 year-round residents and a vibrant seasonal population by providing essential services that support and protect the people, economy, and environment of the beautiful Door Peninsula. Within the County organization, the Register in Probate supports the Probate Court by managing the filing and administration of estate matters, including wills, trusts, guardianships, conservatorships, protective placements, and certain commitment proceedings. The office ensures accurate recordkeeping, provides procedural information, and helps facilitate the orderly processing of probate cases. The office also supports the Family Court Commissioner, who handles divorce, legal separation, and paternity matters. Staff assist with case management and provide information on family court procedures. The department promotes professionalism and civility in all proceedings, recognizing the significant and lasting impact these cases have on individuals and families. To continue this important work, we are seeking a candidate who will perform the responsibilities outlined in the job summary and contribute to our efforts in serving the community. This is a part time position, with a schedule of approximately 28 hours per week. Job Summary: This position supports the administration of justice in Door County by performing clerical, financial, and legal administrative duties for the Register in Probate and Family Court Commissioner. The applicant ensures the accurate processing of court documents, manages confidential records, assists in courtroom proceedings, and provides high-level customer service to the public, attorneys, and agencies in compliance with Wisconsin Statutes and Supreme Court Rules. The role requires attention to detail, confidentiality, and the ability to manage multiple priorities in both office and courtroom environments.

Requirements

High school diploma or equivalent.
At least two (2) years of office experience, preferably in a legal or court setting.
Ability to type a minimum of 45 words per minute.
Equivalent combinations of education and experience may be considered.

Nice To Haves

Associate’s degree in legal studies, business administration, or a related field.
Prior experience in a Wisconsin court, legal office, or public sector administrative role.
Familiarity with Wisconsin eCourts systems, CCAP, and courtroom audio-visual equipment.
Multilingual ability in Spanish or American Sign Language (ASL).

Responsibilities

Creates, updates, and maintains case files for probate, guardianship, mental health, and family court matters using Wisconsin Circuit Court Automation Program (CCAP).
Processes and reviews filings for all case types with focus on probate, guardianships, mental commitments and family cases. Occasionally may be required to support on other civil matters (i.e. small claims, injunctions).
Ensures and reviews filings for accuracy and statutory compliance.
Monitors case progress, schedules hearings, issues notices, and prepares documentation for judicial review.
Prepares, reviews, and distributes court documents.
Attends and assists in courtroom proceedings by administering oaths, recording minutes, managing exhibits, and operating audio/video equipment.
Coordinates interpreter services, including qualification, communication, compensation, and logistics.
Drafts and processes confidential correspondence, reports, and Microsoft Office documents for judicial reference and tracking.
Provides procedural information to attorneys, agencies, and the public without offering legal advice.
Manages calendars, schedules hearings, and coordinates appointments for the Register in Probate and Family Court Commissioner.
Maintains departmental records, law library resources, and office supplies.
Receives and processes mail, phone, and in-person inquiries with professionalism and discretion.
General administrative duties as assigned by the Family Court Commissioner/Register in Probate.
Processes payments and fees; runs daily and monthly financial reports.
Prepares billing statements and invoices and generates financial reports in compliance with County and court policies.
Assists with annual guardianship accounting processes, including review and verification of submitted financial accounts.