Administrative Assistant 5 - Human Resources

Wichita Public Schools • Wichita, KS

8d

About The Position

Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings.
Employee Punctuality and Appearance:
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Additional Duties: Assists with additional duties as assigned by Supervisor
Equipment: This position requires the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine.
Travel: Limited travel between schools and central offices may be required.
Physical and Mental Demands:
Work in standard office and school building environments
Additional demands upon request of Supervisor
Overtime and/or flex time will be required during peak seasons
Knowledge, Skills, and Abilities:
Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion
Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
Ability to write with remarkable clarity and consistency
Ability to provide the highest level customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Displays a significant degree of professionalism and confidentiality
Ability to plan and organize effectively to achieve greater results
Ability to conform to proper standards of professional dress and appearance
Interrelations:
Contact with personnel within the district and with customers and vendors.
Will be working with moderate supervision of the department supervisor in order to sufficiently complete day to day tasks.
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
Must exhibit a professional manner and maintain a positive attitude with all customers and colleagues.

Requirements

• High School Diploma or GED Equivalent is required
• Associate's degree (or working towards a Bachelor's degree) with Human Resources, Business, or related emphasis is required
• Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing

Nice To Haves

• Bachelor's degree with Human Resources, Business, or related emphasis is preferred
• Three (3) years Human Resource experience is preferred
• PHR and/or SHRM-CP certification preferred
• Experience with an Applicant Tracking System (ATS) preferred
• Experience with HRIS preferred

Responsibilities

• Drafting letters, memos, and reports for Administration
• Maintain databases, spreadsheets, letters/memos and presentations
• Scheduling appointments and meetings
• Assist in purchasing equipment and maintain inventory of current office equipment
• Assists with difficult and varied administrative tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED