Administrative Assistant/Bookkeeper

InterLink Engineering LLC•Phoenix, AZ

14d

About The Position

InterLink Engineering is a services-based mechanical engineering firm, specializing in product design for manufacturing. We’re a small, growing team in Ahwatukee, based off Elliot Road and the I-10 freeway. We’re looking to internally hire a resourceful, detail-oriented Administrative Assistant / Bookkeeper to help with a variety of tasks to keep our small business data-driven, welcoming for customers, and flowing efficiently. This role is designed to support the administrative team with tasks involving bookkeeping, reception, receiving, marketing, and general office management, with the ability to flex into additional design or shop tasks, if there’s interest.

Requirements

Strong organizational and time-management skills
High attention to detail and accuracy
Ability to prioritize tasks and manage multiple responsibilities simultaneously
Proficiency in Microsoft Excel and Word
Professional English communication skills (phone, written, and in-person)
Dependable, flexible, and proactive with a willingness to assist where needed
Previous Customer Service experience required (FOH retail or restaurant accepted)
Some college experience or degree
Must have reliable transportation and driver's license
A working smartphone is required

Nice To Haves

Experience with Odoo a huge plus

Responsibilities

Provide day-to-day administrative support to supervisors and executive staff
Perform miscellaneous tasks as assigned, to support business priorities
Answer incoming phone calls, route inquiries appropriately, and relay messages professionally
Input and track company expenses accurately
Prepare and manage invoicing
Maintain and update weekly company tracking spreadsheets
Organize and manage digital and physical records for easy access and compliance
Receive, process, and distribute incoming packages and mail
Pack parts, prepare shipments, and coordinate outgoing deliveries
Run company errands, including purchasing office supplies
Scan, file, and archive company documents
Maintain a clean, organized, and functional office environment
Perform routine office chores to support daily operations
Utilize Microsoft Office programs (Excel, Word) for data entry, document preparation, and reporting
Support data organization and file management across platforms