Administrative Assistant - Branch Operations

Ziegler • Minneapolis, MN

13h • $23 - $28

About The Position

Ziegler CAT has an opening for an Administrative Assistant - Branch Operations that provides high-level administrative support by handling information requests, and performing clerical functions such as taking phone calls, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This is a customer-facing position with backup receptionist responsibilities.

Requirements

• High School Diploma or GED required; 2 or 4 year College Degree preferred
• 1-3 years related experience preferred
• Personal Attributes: Commitment / Dependability, Learning Orientation, Problem Solving, Efficiency, Attention to Detail
• Proficient in Microsoft Office Suite

Responsibilities

• Answers phone calls and direct calls to appropriate parties or take messages
• Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
• Makes travel arrangements for management
• Coordinates events with other departments
• Organizes meetings, conferences and, seminars; including catering, audio/visual setup and attendance registration
• Prepares and mails informational packets to returning and new customers
• Works in a cooperative manner with team and superiors
• Serves as backup receptionist with customer and visitor interaction

Benefits

• Health, Dental, Vision and Life Insurance
• 15 days of PTO your first year, accrual starts day 1
• 9 paid holidays
• 401(k) plan with company contribution and match
• HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
• Short-Term and Long-Term Disability Insurance, FSA & EAP
• Paid Parental Leave & Funeral Leave
• Fitness membership discount
• Education Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED