Administrative Assistant - Chemistry & Physics Department

Southwestern Oklahoma State University

2d•Onsite

About The Position

The Administrative Assistant’s primary duties include greeting and assisting departmental walk-in and telephone visitors. Acts as a resource for the Chemistry & Physics department and builds effective, strong working relationships to enhance department operations and functions.

Requirements

One-year experience as a secretary or acceptable equivalent experience or education
Strong written, verbal, basic math skills, and interpersonal skills
Utilize office equipment
Organized, manages time effectively, and keeps tasks appropriately prioritized
Maintains working knowledge of applicable regulations, policies, and protocols
Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome

Nice To Haves

Proficiency in Microsoft Office
Knowledge of office management, bookkeeping, record keeping, and data management
Such alternatives to the above qualifications as the President of SWOSU or their designee may find appropriate

Responsibilities

Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors
Perform routine office duties and functions including purchase orders, travel requests, and other business-related activities
Works closely with Department Chair to assist with course catalog modification, course scheduling and special projects, as well as facilitate activities related to the department
Gain expertise and remain current in knowledge of appropriate programs
Embrace recruitment and retention efforts and support enrollment strategies
Assists with student enrollment
Supervise, schedule, train, and process time sheets for student employees
Assists with maintaining and stocking office supplies
Assists with gathering and organizing information for various reports
Additional duties to support the department as assigned by the supervisor
Specific assignments are based on unit need and assigned by the supervisor which could include but are not limited to such things as departmental communications, maintaining department contact lists, office schedules, and serving as a liaison to administrative offices for maintenance, work orders, and assistance
Promote personal safety, safety procedures, and a safe work environment