Administrative Assistant - Construction (on-site)

Quanta Services • Vale, OR

23h • Onsite

About The Position

Probst Electric is hiring a dependable and detail-oriented Administrative Assistant - Construction to provide clerical and administrative support at an active construction worksite in Vale, Oregon . This role is essential in maintaining accurate project records, supporting daily jobsite operations, and assisting with communication between field personnel and the corporate office.

Requirements

• High school diploma or equivalent required
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with attention to detail
• Effective written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Professional demeanor and customer-service mindset
• Ability to follow jobsite safety rules and procedures

Nice To Haves

• Experience in construction, utilities, or field operations environments
• Previous clerical or administrative experience
• Familiarity with timekeeping or project tracking systems
• Bilingual (English/Spanish) a plus

Responsibilities

• Perform general clerical duties including filing, scanning, copying, and data entry
• Maintain and update project and employee records in internal systems
• Answer and route phone calls, emails, and visitor inquiries professionally
• Prepare and distribute reports, forms, and internal correspondence
• Support project teams with document control and job files
• Coordinate meetings and jobsite schedules as needed
• Ensure accuracy, confidentiality, and compliance with company policies and procedures
• Provide general administrative support to project management and site leadership
• Adapt to changing work hours, locations, and jobsite conditions as project needs evolve
• Adjust focus as project demands shift and keep multiple tasks moving forward

Benefits

• Earn top‑tier wages with additional per diem and travel pay when eligible.
• Enjoy exceptional benefits , including medical, dental, vision, life insurance, and a 401(k) with a strong company match .
• Be part of an industry‑leading safety culture , strengthened by Quanta Services’ unwavering commitment to safety and its world‑class national training network.
• Access unlimited career growth opportunities and advance your future within the expansive Quanta family of companies .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED