Administrative Assistant, Continuing Education

JCCC•Overland Park, KS

1d•$20 - $26

About The Position

Perform a variety of administrative support duties for Workforce Development and Continuing Education for Johnson County Community College (JCCC) to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring information security and compliance. Communicate with all levels of staff, students, clients, external vendors, and leadership. Provide support for approximately 300 open enrollment courses per term. Supports the Workforce Training and Development team and the program areas of business and leadership, information technology, health and human services, nail technology, and professional education.

Requirements

Requires a High School Diploma and 3+ years of related experience.
Completes assignments with little supervision.
May assist less-experienced team members.

Responsibilities

Support the preparation and execution of open enrollment classes in multiple program areas within CE.
Provide administrative support and customer service to staff and instructors and assist in resolving conflicts.
Develop and implement internal and external communication strategies and maintain sensitive and privileged information confidentiality.
Perform ongoing process improvement, including running various reports and streamlining procedures.
Process payments and invoices for instructors, order and maintain supplies, and research optimal pricing to remain within the budgetary guidelines.
Determine what courses need to be confirmed or canceled based on minimum enrollment and goals of the division.
Submit attendance reports to the appropriate licensing boards, input information into various vendor databases, and assist with audit processes.
Provide backup and support to other areas within CE, including administrative assistants and the testing center.
Other duties as assigned.

Benefits

Health insurance with some employer paid options.
Life insurance & AD&D (employer provided)
Retirement plans (403(b), 457(b), and KPERS)
Employer paid 8% contribution into a 403(b) no match required
Paid time off (vacation, sick, personal, and floating holidays)
14 days of paid holidays
Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
Tuition reimbursement / assistance for non‑JCCC courses for employee
Free access to the Gym on campus for all employees and dependents
Discount to the Hiersteiner Child Development Center
And many more!