Administrative Assistant - Corporate

Republic Services•Phoenix, AZ

19h

About The Position

POSITION SUMMARY:The Administrative Assistant delivers thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The Administrative Assistant provides information to callers, maintains files, organizes and keeps schedules and appointments, generates standard reports, produces correspondence and performs various other activities with a high level of attention to detail and prioritization skills. PRINCIPAL RESPONSIBILITIES: Provides a professional level of administrative support to department leaders and other department personnel as required Greets visitors, ascertains nature of business and escorts as needed Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required Arranges travel and prepares associated itineraries for department leaders and others as needed Completes and processes Travel & Expense Reports and department invoices Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies Requests systems access for assigned department (i.e., new hires and transfers) Coordinates and arranges for equipment and supplies for new/transfer employees Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages Responds to requests regarding information, materials or business needs Maintains department calendars for meetings, vacation, travel, etc. Composes and prepares routine correspondence and presentations using computer software applications. Files correspondence and other records Prepares agenda(s) and schedules meetings, Web-Ex and other functional calls for assigned department Records, compiles and assists with tracking and updating status action items discussed during meetings Compiles and maintains standard reports and other statistical reports or data compilations Acts as a point of contact for all department specific processes, requests, questions and logistics Performs other job-related duties as assigned or apparent.

Requirements

Experience with executive level support for a senior level leaders.
High school diploma or G.E.D.
Minimum of 3 years experience in an office environment.

Responsibilities

Provides a professional level of administrative support to department leaders and other department personnel as required
Greets visitors, ascertains nature of business and escorts as needed
Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required
Arranges travel and prepares associated itineraries for department leaders and others as needed
Completes and processes Travel & Expense Reports and department invoices
Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies
Requests systems access for assigned department (i.e., new hires and transfers)
Coordinates and arranges for equipment and supplies for new/transfer employees
Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages
Responds to requests regarding information, materials or business needs
Maintains department calendars for meetings, vacation, travel, etc.
Composes and prepares routine correspondence and presentations using computer software applications.
Files correspondence and other records
Prepares agenda(s) and schedules meetings, Web-Ex and other functional calls for assigned department
Records, compiles and assists with tracking and updating status action items discussed during meetings
Compiles and maintains standard reports and other statistical reports or data compilations
Acts as a point of contact for all department specific processes, requests, questions and logistics
Performs other job-related duties as assigned or apparent.