Administrative Assistant (Costuming)

The Walt Disney Company • Orlando, FL

30d

About The Position

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations worldwide! This diverse team – representing a wide variety of disciplines and talents from technical directors, writers, and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust! The Administrative Assistant is responsible for delivering comprehensive administrative and logistical support to the Disney Live Entertainment Costuming organization. This is a full-time hourly, non-exempt role that currently reports to the Sr Manager, Character Production & Sustainment.

Requirements

• 2+ years of experience supporting management in an administrative capacity
• Proficiency with technology, including VTC meeting coordination and advanced computer skills in Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP, Microsoft Teams, Concur, Coupa, Telecomm, and IT systems
• Ability and willingness to learn new software programs as required
• Strong organizational capabilities, attention to detail, and aptitude for managing multiple concurrent tasks
• Proven track record in handling confidential information with discretion
• Excellent time management skills, adaptability in daily responsibilities, and the ability to prioritize workloads at daily, weekly, and monthly intervals
• Effective verbal and written communication skills, complemented by professional telephone etiquette
• Demonstrated ability to collaborate successfully within a team setting
• Strong problem-solving abilities and commitment to continuous process improvement
• Initiative to generate and share innovative ideas
• Capacity to establish strong working relationships both within and across teams, dedication to supporting leaders and colleagues, and a willingness to proactively contribute beyond assigned duties
• High school degree or equivalent experience

Nice To Haves

• Experience in the costume or garment industry
• Strong knowledge and experience with Coupa, Concur, and SAP
• Bachelor's Degree or equivalent experience

Responsibilities

• Act as the information hub for supported leaders
• Enhance team effectiveness by anticipating organizational needs, monitoring reports (e.g., labor utilization, service anniversaries), consolidating schedules and vacation calendar, and updating distribution lists
• Maintain a professional, organized environment with service-focused delivery
• Process travel and expense reports
• Manage leaders’ calendars
• Support special projects
• Handle orders, deliveries, and inventory tracking
• Participate in meetings (note-taking, proofreading, summaries)
• Prepare large meeting rooms, set up AV/video conferencing, and obtain clearances
• Oversee logistics: coordinate tasks, manage deadlines, and ensure timely responses

Benefits

• Disney offers a rewards package to help you live your best life.
• This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide.
• Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED