Administrative Assistant (Development) - Dallas Regional Office

Dominium • Dallas, TX

11d • Onsite

About The Position

Dominium is helping tackle the affordable housing crisis – and we’re looking for
motivated candidates to join our team and help further our mission. With offices
in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation’s
most respected and innovative affordable housing development and management
companies. We create quality, affordable homes and engage with our residents
daily to create a strong sense of community and connectivity.

Join us in making a difference in people’s lives every day at a company where
you can challenge yourself to develop both personally and professionally.

POSITION SUMMARY:

The Administrative Assistant supports the Development team by providing
comprehensive administrative assistance, coordinating scheduling and travel,
managing documentation, and ensuring efficient daily operations. This role
serves as a key communication and organizational hub for the department, helping
streamline processes, maintain accurate records, and facilitate collaboration
across internal teams and external partners. The Administrative Assistant
ensures a high level of professionalism, confidentiality, and reliability while
contributing to the overall effectiveness and success of the department.

Requirements

• Associate’s degree in Business or a related field, or an equivalent combination of education and experience.
• One (1) year of administrative experience required; one (1) year of scheduling experience preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and communication skills, including facilitation and presentation abilities.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.

Responsibilities

• Provides general administrative support to the Development team, including project assistance, to ensure the department operates efficiently and effectively.
• Assists with the planning, preparation, and coordination of meetings, including preparing agendas, assembling materials, taking notes, and distributing follow-up items as needed.
• Maintains organized department records and files, including managing correspondence, ensuring proper document storage, and supporting overall record‑keeping needs.
• Coordinates the preparation and routing of signature pages and other documents requiring approvals.
• Manages and maintains calendars for team members, including scheduling meetings and resolving scheduling conflicts.
• Coordinates complex scheduling across internal teams and external partners to support project and departmental needs.
• Arranges and manages travel logistics for team members, including booking flights, hotels, and ground transportation.
• Processes and codes credit card expenses, invoices, and check requests in accordance with company policies, ensuring timely submission of all materials.
• Coordinates conference and event logistics, including registrations, travel arrangements, and preparation of materials.
• Demonstrates strong organizational and communication skills to support the Development team and ensure accuracy and efficiency in task completion.
• Communicates clearly and professionally with internal and external stakeholders, both verbally and in writing, in English.
• Ensures a high level of confidentiality when handling sensitive or proprietary information.
• Maintains timely and regular in‑office attendance and demonstrates reliability in supporting the administrative needs of the department.
• Other duties assigned by supervisor.

Benefits

• We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs.
• We also provide a comprehensive benefits package for eligible employees, including Basic Life and AD&D; Employee, Spouse and Child Supplemental Life and AD&D; and Short and Long-Term Disability insurance.
• We also offer Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts.
• We offer Voluntary Benefits (Accident, Critical Illness, Whole Life) and an Employee Assistance Program.
• Additionally, you have access to a 401(K) plan, Health and Financial Wellness Programs, Paid Time Off including Paid Holidays and Floating Holidays, Paid Parental Leave, Education Reimbursement, Employee Recognition and the Dominium Employee Emergency Fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree