Administrative Assistant, Engineering Operations

Netflix • Los Gatos, CA

1d • $38 - $71 • Hybrid

About The Position

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.
Netflix is seeking an Administrative Assistant to support the company’s Engineering Operations team. The Engineering Operations’ AA plays an important role in driving Engineering Operations leadership (i.e., Eng Ops direct staff) by managing agendas, holding team members accountable for action items, coordinating on-site/off-site work, and establishing working relationships within and outside the group. This role is based in the Los Gatos office on a hybrid schedule (3 days/week).
A successful candidate is self-motivated, proactive, and a strong communicator, flexible, and able to make judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is the ability to solve problems creatively. Netflix moves quickly, so we need someone who can not only excel in their day-to-day core work but also identify opportunities to make the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.

Requirements

• 4+ years of experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
• Extensive experience within a technology or a rapidly scaling company
• Strong executive written and verbal communication skills
• Proficiency in Google Suite is required
• Ability to be discreet and maintain confidential information
• Responsive and able to work flexibly across multiple time zones
• Understanding of how to prioritize, organize, and respond accordingly
• Interest in technology, languages, entertainment or media

Nice To Haves

• Event planning experience is preferred - Creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
• Previous experience working with global and matrixed teams is highly preferred

Responsibilities

• Maintain calendars for multiple directors
• Manage a large volume of various internal meetings, such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items)
• Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
• Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items
• Event planning (team events, off-sites, support with external meetings, new hire onboarding sessions, and ongoing learning sessions). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
• Assist with team projects and events as needed
• Support team-building and coordination
• Liaise with our corporate workplace team to be a point of contact for in-office space planning as needed
• Maintain distribution lists, Google Groups, Slack channels, and other similar tools for the team and serve as the point of contact for general team communications.
• This role is heavy with communication internally and externally

Benefits

• Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits.
• We also offer paid leave of absence programs.
• Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off.
• Full-time salaried employees are immediately entitled to flexible time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed