Administrative Assistant (Facilities)

NOVA Engineering and Environmental, LLC•Kennesaw, GA

1d•Onsite

About The Position

NOVA Engineering is looking for a detail‑oriented, proactive Administrative Assistant to join our Facilities and Building Enclosure team in Kennesaw, GA. This role is ideal for a motivated professional who enjoys keeping things organized, supporting fast‑moving project teams, and learning how a professional services firm operates behind the scenes. You’ll work closely with project managers and leadership, gaining hands‑on exposure to project coordination, financial tracking, and client deliverables—making this a great opportunity for someone looking to grow within an engineering and construction environment

Requirements

3+ years of administrative experience, preferably in engineering, construction, or a professional services environment (AEC industry preferred)
Strong organizational skills with the ability to manage multiple priorities
Solid working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams)
Comfort learning new systems and tools (experience with Deltek Vantagepoint, Quire, or Metafield is a plus, but not required)
Understanding of basic financial concepts such as work‑in‑progress, unbilled reports, and revenue tracking
Clear, professional communication skills—both written and verbal
A detail‑focused mindset and pride in producing accurate, polished work

Nice To Haves

experience with Deltek Vantagepoint
Quire
Metafield

Responsibilities

Prepare, organize, and track project documentation, including reports, proposals, contracts, and invoices
Assist with timesheets, expense reports, invoicing, and basic P&L support
Help manage accounts payable, work orders, and internal reporting
Support new employee onboarding, partnering with Corporate Human Resources
Coordinate departmental needs, including travel arrangements, supplies and equipment
Proofread and format professional documents such as proposals, bids, SOQs, and reports
Collaborate with management to improve processes, systems, and workflow efficiency
Be a key support partner to project managers by helping keep projects running smoothly from start to finish

Benefits

Comprehensive group medical insurance, including health, dental and vision
Opportunity for professional growth and advancement
Certification reimbursement and incentive program with pay increases
Paid time off
Company–observed paid holidays
Company paid life insurance for employee, spouse and children
Company paid short term disability coverage
Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
401K retirement with company matching of 50% on the first 6% of employee contributions
Wellness program with incentives
Employee Assistance Program