26-13 Administrative Assistant-Financial Aid - Claremore
About The Position
Answering the phone and responding to inquiries regarding training offered on the campus; Greeting campus visitors and directing them to the appropriate contact at the campus; Filing, correspondence, operation of business machines, including entering information on a computer, generating reports to board of education or accrediting institution/agency, handling travel registrations and arrangements. Enroll students and maintain their records. Provide students with information on how to complete FAFSA. Share requirements with student of what is expected such as grades, absences, and when their financial aid check should arrive. Gather information for reports like Workforce OK. Help gather Satisfactory Academic Progress reports from instructors. Handle drop forms and OJT papers and be contact for VA information.
Requirements
- High School Diploma or GED required
- Three years clerical/business office experience and competency in the following areas needed:
- Friendly and outgoing personality, proficient in Microsoft Word, Excel, and Google Suites.
- Excellent human relations skills, proficiency in record keeping, typing, filing, faxing, phone usage, prioritizing, and scheduling
- Ability to exercise initiative, independent judgment, and discretion in performance of duties
- Must demonstrate excellent attendance and punctuality
- Must know the importance of confidentiality.
- Required criminal history check and proof of U.S. citizenship or resident alien status.
- Cannot be related to currently seated district school board members within the second degree of affinity or consanguinity.
- Ability to handle multiple assignments simultaneously with associated deadlines.
- Excellent written and verbal communication skills.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Must be able to effectively handle multiple, simultaneous, and changing priorities.
Nice To Haves
- Basic Financial Aid knowledge a plus.
- Business school or some college preferred.
Responsibilities
- Comply with all state, and federal laws, policies, and procedures of the school district.
- Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous, professional manner.
- Receive visitors; answer inquiries personally or refer to appropriate staff members, and coordinate activities with internal and external customers.
- Prepare correspondence, notices, and district and state reports, and verify the accuracy of the work done.
- Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary.
- Operate all business machines necessary to complete reports and clerical work required in the operation of the office.
- Maintain confidentiality as required and appropriate.
- Maintain highly confidential records and files, ensuring that the material is properly marked and secured.
- Provide clerical support to campus personnel accurately and efficiently including managing records, preparing reports, correspondence, tests, and class materials, updating and maintaining course syllabi, and assisting with conference and meeting arrangements, travel arrangements, registrations, and reservations.
- Open, scan read, and distribute mail; compose official correspondence for Supervisor’s signature, properly dispose of routine correspondence.
- Maintain confidentiality of sensitive correspondence.
- Enter and retrieve information using a computer or other data processing equipment, receive and review documents, and make routine corrections.
- Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting, securing, and depositing collected monies, and processing refunds by district policy when requested.
- Regular attendance following a designated work schedule.
- Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities.
- Any other responsibilities or duties assigned by the Supervisor or Superintendent.
Benefits
- Health, dental, vision, paid life insurance, and teachers’ retirement paid
- Flexible benefits plan
- Sick leave, vacation, and paid holidays.
- Health insurance allowance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
