General Engagement Support - Caguas
About The Position
We are looking for a highly organized Administrative Assistant – General Engagement to provide high-level clerical support within our client’s office. This role requires strong administrative skills, attention to detail, and the ability to manage a variety of secretarial and technical tasks in a fast-paced environment. You will perform skilled duties such as evaluating construction project documents, preparing reports, conducting research, collecting data, and supporting digitalization efforts. If you thrive in a structured environment and enjoy providing comprehensive administrative support, this is the role for you.
Requirements
- An associate degree in Office Systems, Business Administration, or a related discipline.
- At least 1 year of experience in a relevant administrative or support role.
- Strong written and verbal communication skills in English and Spanish.
- Extremely proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
Responsibilities
- Review and evaluate project documentation and related information to ensure accuracy, completeness, and compliance with established procedures.
- Collect, transfer, and standardize data from physical forms and source documents into organized digital systems to maintain accurate records.
- Update and maintain central office records by gathering and consolidating information from calls, emails, meetings, minutes, and official correspondence.
- Prepare and generate letters, government forms, and reports in accordance with administrative and regulatory requirements.
- Support project closeout processes by managing and processing technical correspondence and required documentation.
- Respond to and resolve administrative inquiries to ensure timely and effective communication.
- Develop and format documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint to support operational needs.
- Prepare and compile assigned reports to facilitate tracking and documentation of activities.
- Perform general clerical functions, including recordkeeping and handling packages and correspondence, to support daily office operations.
Benefits
- Medical, dental, and vision insurance for employees and their dependents
- Retirement savings plan with company matching
- Paid time off, including vacation, sick leave, and holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
