Administrative Assistant Healthcare Specialist

Ivy Tech Community College•Fort Wayne, IN

About The Position

Position provides direct administrative and clerical support to the Healthcare Specialist program and serves as a back-up for the School of Health Sciences. This position entails independent work effort, maintaining confidentiality, and developing strong working relationships both inside and outside the department. Salary Range: $32,772 to $41,205. Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.

Requirements

High School diploma or equivalent
Excellent communication skills along with appropriate customer service skills and professional conduct
Proficient in the use of Microsoft Office software and ability to learn new software platforms
Ability to work in a team-oriented environment
Ability to consistently meet deadlines
Ability to follow through and give attention to detail
Selected candidate for employment will be subject to pre-employment background checks, including criminal history checks, and any offer of employment will be contingent upon that outcome.
Official transcripts due at hire.

Nice To Haves

Associate degree or higher preferred
Two years of related experience preferred

Responsibilities

Performing receptionist duties such as greeting students and answering telephone inquiries.
Prepare reports, rosters, and program announcements at the request of supervisor, faculty, and/or Dean.
Work in conjunction with program chair/faculty to build and update course schedules.
Respond to student concerns regarding advising, degree structure, scheduling conflicts, change in enrollment status and account holds; refers students to appropriate offices.
Copy, collate and distribute materials.
Schedule meeting rooms.
Complete purchase requisitions for office and teaching supplies, food, and equipment along with work orders, and other college forms as needed.
Attend program/school meetings and advisory committee meetings as requested; may also be requested to take minutes at those meetings.
Enter student information after forms are completed by faculty (program changes, registration, etc.) as needed and maintain student files.
The above list of duties and responsibilities are not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Benefits

Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too.
For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits .
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.