Administrative Assistant I - Livingston Area Office

Texas Department of Transportation•Livingston, TX

About The Position

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

High School Grad or Equivalent in general education.
No experience required. (Experience can be satisfied by full time or prorated part time equivalent).
Valid driver’s license. This position requires driving a state vehicle.
Some knowledge of Automated record-keeping methods
Applicable computer systems and applications
Some skill in Maintaining effective working relationships with others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Preparing and maintaining confidential and sensitive records, files, and reports
Ability to Follow verbal and written instructions
Protects sensitive and confidential information

Responsibilities

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Maintains records and inventories of materials, supplies and equipment.
Prepares and distributes correspondence.
Receives, sorts, opens, evaluates content, and distributes mail.
Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and equipment and monitors contracts.
Runs queries and reports in a variety of applications/systems.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Processes receipts and invoices for payment.
Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
Performs other job responsibilities as assigned.