Administrative Assistant I

Tyonek Native Corporation•Anchorage, AK

3d•Onsite

About The Position

Performs administrative and clerical work in support of Tyonek Native Corporation's Administration Department. We will exercise using shareholder preference in filling this position.

Requirements

High School graduate or equivalent
Punctual with good attendance
Organized and attention to detail
Good writing and oral communication skills
Computer literacy and ability to use Microsoft software and data base software
Ability to work with little or no supervision on various projects and activities
Experience in office operations
Proof of clean driving record

Nice To Haves

Two years of general secretarial or file clerk experience is desirable

Responsibilities

Responsible for opening and closing the office Monday – Friday, 8:00 a.m. – 5:00 p.m.
Greet visitors and ensure all guests sign in and out of the office.
Answer phones in a clear, positive tone; handle inquiries and direct callers/visitors to appropriate staff.
Maintain a welcoming reception area and refresh coffee and beverages throughout the day.
Update announcements on the reception area TV.
Disinfect high-touch areas frequently, following CDC guidelines; may be required to screen staff/visitors prior to office access.
Manage security badges for staff and visitors, ensuring temporary badges are issued, returned, and properly accounted for.
Prepare, sort, and distribute incoming and outgoing mail and packages, including certified mail and FedEx.
Code incoming invoices and forward to appropriate staff.
Filing, faxing, scanning, and making copies.
Maintain and troubleshoot all office copiers, including toner and paper replenishment.
Maintain filing systems (electronic and physical) for easy retrieval of documents.
Responsible for scheduling and maintaining Master, Conference Room, and Board Room calendars.
Set up meetings through Teams and in-person as requested.
Coordinate catering for all meeting meals, including ordering, set-up, and clean-up.
Prepare and clean meeting rooms, including providing beverages, wiping down surfaces, straightening chairs, removing garbage, and shutting down electronics as needed.
Ensure workspaces, reception area, kitchen, refrigerator, supply room, and copier areas clean, organized, well-stocked, and maintain a professional appearance.
Ensure informational displays, signage, and announcements are current and appropriate.
Take inventory and order office supplies as needed.
Complete daily building and parking lot inspections.
Monitor security system, report activity as necessary.
Occasionally drive to run errands related to office operations.
Support all Shareholder and business-related activities conducted by TNC.
Drafts routine shareholder notices, business correspondence, and meeting communications.
Identifies workflow improvement opportunities and assists in updating administrative procedures.
Work directly with various corporate managers to complete special projects.
Maintain internal contact lists and update/share current contact sheets.
Prepares monthly expense reconciliation packets for supervisor review.
Assist multiple departments with administrative tasks, reports, and data entry as needed.
Ensure confidential information is handled in accordance with corporate policies.
Reception staff must maintain awareness of emergency procedures including evacuation, lockdown, and medical incidents.
Maintain an emergency contact list at the reception desk.
Perform other duties as assigned to support the office, departments, or corporate objectives.