Administrative Assistant I (Part-time)

Access•Dearborn, MI

21h

About The Position

Under general supervision, the Administrative Assistant I uses intermediate skills obtained through experience and training to provide administrative support to an assigned functional unit. The employee assists the department by performing a variety of support duties such as conference or meeting planning, preparing complex documents or coordinating activities. Collects, compiles, records, or otherwise gathers data and prepares standard and custom reports with information necessary for decision-making. The employee provides day-to-day administrative/secretarial support for a team or multiple teams, including scheduling, travel arrangements, correspondence, proposals and presentations.

Requirements

Knowledge of: Fundamental concepts, practices and procedures of office administration
Skill in: Operating standard office equipment and using required software applications for program area and other applications, including Microsoft Office
May need Oracle experience based on assigned functional unit
Ability to: Establish and maintain effective working relationships at all levels of the organization
Provide a high level of customer service
Communicate effectively, both orally and in writing
Work independently as well as collaboratively within a team environment
Organize and prioritize multiple tasks to meet deadlines
High school diploma or GED equivalent
At least 1 year of experience in an administrative assistant capacity or any equivalent combination of experience, education and/or training approved by Human Resources

Responsibilities

Complete assignments that include creating and proofreading correspondence, forms, tables and somewhat complex reports
Arrange meetings, schedule appointments, complete travel arrangements and may maintain supervisors calendar
Greet clients, screen visitors/phone calls and answer general inquiries and refer clients to appropriate source under established guidelines
Requisition office supplies for department
Sort and file correspondence, articles, reports and other documents in filing system
Conduct research, compile information and data to present findings to supervisor or to prepare presentations
Provide information and simple analysis to aid in recommending the solution for business problems
Recommend methodology as to best coordinate administrative responsibilities
Coordinate maintenance and repair of office equipment
Collect information for supervisors and prepare simple reports
Handle confidential personnel related duties (PEs) for supervisors to coordinate with the appropriate departments
Maintain agency confidentiality and clients privacy
May open, sort and distribute department mail
May be responsible for monitoring the condition of buildings, equipment, vehicles and grounds and coordination of any needed certifications, repairs or renovations
May handle the intake of money for services received based on assigned functional unit
May coordinate transportation for clients as needed
May lead the work of others and provide day-to-day direction
May arrange for translation services (including coordinating charges) or may translate and interpret information for non-English speaking clients as needed
Operate standard office equipment and use required software applications
Perform other duties and responsibilities as assigned