Administrative Assistant II - PT - Sheriff's Office

COWETA COUNTY COMMISSIONERS•Newnan, GA

5h•$19

About The Position

Performs intermediate skilled administrative support work assisting with a variety of complex office assistance and administrative tasks, providing primary administrative support in a division or department, preparing and maintaining detailed, complex and/or confidential records and files, preparing complex and specialized reports, assisting the public, and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Requirements

Thorough knowledge of the organization and functions of the department and of general administrative policies and practices
Thorough knowledge of standard office practices, procedures, equipment and office support techniques
Thorough knowledge of business English, spelling and arithmetic
Ability to read, understand and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents
Ability to keep office records and to prepare accurate reports from file sources
Ability to perform and organize work independently
Ability to prepare effective correspondence on routine matters and to perform office management functions without referral to supervisor
Ability to operate standard office and computer equipment including ability to operate specialized software
Ability to establish and maintain effective working relationships with associates, elected officials, other agencies and the general public.
High school diploma or GED with coursework in business administration, administrative support, or related field and considerable experience in administrative support and office operations, or equivalent combination of education and experience.
Favorable background history as determined by review of local, State and Federal records.

Responsibilities

Greets visitors, citizens and customers; answers telephone; provides information, answers questions and responds to inquiries and complaints; forwards calls to appropriate party; assists the public with the completion of records, applications, etc.; directs visitors to appropriate party.
Performs research; coordinates with other departments and agencies.
Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, and related documents, etc., where a knowledge of format and presentation is necessary; answers routine correspondence independently.
Enters a variety of complex data into computer system; gathers and compiles detailed information; prepares a variety of complex and specialized reports and spreadsheets; checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.
Maintains daily calendar of appointments; schedules and coordinates inspections, meetings, appointments, conferences, etc.; makes travel and lodging arrangements; assists with event preparation and catering.
Prepares and maintains a variety of office files, accounts and other complex and specialized records; compiles information and verifies data.
Coordinates and assists with budget process; collects payments and fees; issues receipts; processes accounts receivable, accounts payable, payroll, budgetary and other financial data; codes and reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations.
Maintains and updates department webpages and specialized databases.
Attends meetings of commissions, boards and committees; compiles and types agendas and meeting minutes; prepares information packets including correspondence and action items.
Receives, sorts, processes and distributes incoming and outgoing mail.
Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.
Maintains inventories and orders supplies; prepares purchase orders.
Encourages and promotes a culture of excellent service.