Administrative Assistant II

Providence Engineering and Environmental Group LLC • Baton Rouge, LA

2d • Hybrid

About The Position

SUMMARY:
The Administrative Assistant II performs a wide variety of clerical and administrative assistance to office personnel, such as organizing and directing office services, word processing, answering/routing phone calls, and other clerical services as directed by management. These tasks include, but are not limited to general word processing, document creation, editing, formatting, production, copying, delivery, and billing.

Requirements

• High School Graduate or G.E.D/Specialized Training combined with 5+ years’ experience with office operations.
• Must possess a valid driver’s license and maintain an insurable driving record.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, and customers.
• Minimum typing speed of 65 wmp and knowledge of Microsoft Office suite of applications.

Responsibilities

• Use computers for various applications, such as database management or word processing.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as copiers, various printers, or phone systems and arrange for repairs when equipment malfunctions.
• Assist with the preparation and production of proposals by working with project managers to determine required information, gather required information, assist with maintaining current project information for inclusion in proposals, and by preparing final proposals for delivery.
• Other tasks as deemed necessary by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED