Administrative Assistant II

Leprino Foods • Denver, CO

8d • $35 - $41

About The Position

Within our Corporate Global Engineering group located in Denver – Leprino is seeking an Administrative Assistant II to support the division! At Leprino, starting compensation for this role typically ranges between $35 and $41 an hour . This position has an annual target bonus of 3.5%. Create, edit, and distribute reports, documents, spreadsheets, and presentations. Distribute incoming, outgoing, and interdepartmental mail. Screen internal and external phone calls for VPs and Directors by taking detailed messages, elevating, and acting on important information promptly. Participate in special projects by planning and coordinating presentations, disseminating information, and organizing special meetings and events. Manage calendars and schedules, arrange appointments, and coordinate international and domestic travel, including passports and visas. Facilitate and reconcile expense transactions, prepare and submit expense reports for core leaders, identify and code purchase orders, and maintain and replenish department supplies. Provide backup support to other corporate office administrative personnel. Maintain the emergency telephone contact list and officers’ address/phone list. Prepare and maintain archive files. Anticipate needs and make decisions accordingly. Coordinate weekly or monthly meetings, prepare agendas, circulate minute notes, and ensure action item follow-ups. Lead and organize logistical arrangements for division and department meetings and events. Collaborate with other Executive and Administrative Assistants to plan large and/or recurring meetings. Build and maintain rapport by collaboratively responding to and coordinating various customer requests from employees, senior management, LFC customers, and vendors. Serve as a resource for other team members, providing guidance and recommendations.

Requirements

• A High School Diploma or a GED.
• Four (4) years of administrative experience supporting the Vice President-level.
• Proficiency in Office365 applications (Outlook, Word, Excel, PowerPoint).

Nice To Haves

• Hold a Notary Public designation.
• Experience with coordinating and booking of international travel.
• Previous experience providing executive-level support

Responsibilities

• Create, edit, and distribute reports, documents, spreadsheets, and presentations.
• Distribute incoming, outgoing, and interdepartmental mail.
• Screen internal and external phone calls for VPs and Directors by taking detailed messages, elevating, and acting on important information promptly.
• Participate in special projects by planning and coordinating presentations, disseminating information, and organizing special meetings and events.
• Manage calendars and schedules, arrange appointments, and coordinate international and domestic travel, including passports and visas.
• Facilitate and reconcile expense transactions, prepare and submit expense reports for core leaders, identify and code purchase orders, and maintain and replenish department supplies.
• Provide backup support to other corporate office administrative personnel.
• Maintain the emergency telephone contact list and officers’ address/phone list.
• Prepare and maintain archive files.
• Anticipate needs and make decisions accordingly.
• Coordinate weekly or monthly meetings, prepare agendas, circulate minute notes, and ensure action item follow-ups.
• Lead and organize logistical arrangements for division and department meetings and events.
• Collaborate with other Executive and Administrative Assistants to plan large and/or recurring meetings.
• Build and maintain rapport by collaboratively responding to and coordinating various customer requests from employees, senior management, LFC customers, and vendors.
• Serve as a resource for other team members, providing guidance and recommendations.

Benefits

• A chance to be part of a global team of individuals passionate about producing and delivering high-quality products that help feed and nourish families around the world.
• Through competitive salaries and bonuses, life, medical/dental/vision coverage, voluntary benefits, employee assistance programs, wellness incentives, tuition assistance, vacation, ten paid holidays, sick time, paid parental leave, annual merit increases, as well as the LFC Profit-Sharing & 401(k) plan.
• Your impact will be noticed and rewarded, as you seek to further our company, our customers, and one another.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED