Administrative Assistant II- Christiana - 4E

ChristianaCare•Newark, DE

1d•$22 - $33•Onsite

About The Position

Administrative Assistant II- Christiana - 4E Job Details Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare! ChristianaCare is seeking a full time Administrative Assistant II to be responsible for maintaining routine administrative functions at the nursing units. Provides coverage for other office assistants when requested. The ideal candidate will be well organized, detail oriented and multitask. Candidate to complete tasks and duties within a prescribed timeline. Proficient computer skills along with strong verbal and written communication abilities. Benefits of working at ChristianaCare Generous PTO, Competitive Pay & Robust Benefits Package. 403B company match and Tuition Reimbursement 12 weeks Paid Parental Leave (after one year of service) Principal duties and responsibilities: Types departmental policies and procedures, reports, inter- and intra-departmental memorandums, capital budget worksheets, and meeting agendas and minutes Maintains personnel and departmental files in an organized fashion Produces flow charts, slides, and other graphic material Produces departmental data forms, i.e., sign-in sheets, assignment sheets, statistical work sheets and spreadsheets Utilized Windows-based office programs including work processing, spreadsheet, and data base products Maintains departmental payroll records Maintains departmental caregiver files Maintains departmental attendance records Provides administrative support for setting up conferences including room reservation, food, and all corresponding conference communications Completes travel and attendance arrangements for staff to attend conferences Maintains departmental Inservice records and provides data to Nursing Education system Arrange meetings for nurse managers Answers telephones, screening and routing calls as necessary Maintains office supplies within budget Maintains departmental communication devices Maintains inventory of unit equipment and devices Maintains confidentiality of patient/member and staff information, compliant with HIPAA regulations. Demonstrates proficient written and verbal communication skills. Demonstrates a sound knowledge base of appropriate departmental and hospital guidelines/policies. Attend staff meetings and mandatory Inservice. Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors. Perform other related duties as needed.

Requirements

High school diploma or equivalent.
Four years progressively responsible administrative support to an administrator or manager.
An equivalent combination of education and experience may be substituted but must include at least two years of appropriate experience.
Knowledge of office equipment and machines
Knowledge of medical terminology
Knowledge of policies and procedures regarding security and release of medical information
Ability to learn Managed Care authorization and referral procedures.
Ability to learn all scheduling systems
Ability to act professionally at all times
Ability to maintain confidential information and materials
Ability to organize and prioritize work
Ability to act independently within guidelines
Ability to interact effectively and maintain constructive working relationships
Ability to learn departmental and organizational policies, procedures and operations
Ability to display excellent customer service skills
Good verbal and communication skills
Good interpersonal skills
Strong Computer skills (Word/Excel)

Responsibilities

Types departmental policies and procedures, reports, inter- and intra-departmental memorandums, capital budget worksheets, and meeting agendas and minutes
Maintains personnel and departmental files in an organized fashion
Produces flow charts, slides, and other graphic material
Produces departmental data forms, i.e., sign-in sheets, assignment sheets, statistical work sheets and spreadsheets
Utilized Windows-based office programs including work processing, spreadsheet, and data base products
Maintains departmental payroll records
Maintains departmental caregiver files
Maintains departmental attendance records
Provides administrative support for setting up conferences including room reservation, food, and all corresponding conference communications
Completes travel and attendance arrangements for staff to attend conferences
Maintains departmental Inservice records and provides data to Nursing Education system
Arrange meetings for nurse managers
Answers telephones, screening and routing calls as necessary
Maintains office supplies within budget
Maintains departmental communication devices
Maintains inventory of unit equipment and devices
Maintains confidentiality of patient/member and staff information, compliant with HIPAA regulations
Demonstrates proficient written and verbal communication skills
Demonstrates a sound knowledge base of appropriate departmental and hospital guidelines/policies
Attend staff meetings and mandatory Inservice
Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors
Perform other related duties as needed