Administrative Assistant II

AArete • Chicago, IL

2d • $70,000 - $85,000 • Onsite

About The Position

Administrative Assistant II

AArete is one-of-a-kind when it comes to consulting firm culture. We’re a global, innovative management and technology consulting firm with offices in the U.S., India, and Europe . Our name comes from the Greek word for excellence: “Areté.” And excellence is exactly what we strive for . We’re celebrating our fourth year as one of Fo rbes’ World ’s Best Management Consulting Firms – and our success starts with our people. From robust career development planning to competitive life and wellness benefits, AArete’s “Culture of Care” takes a holistic approach to the employee experience . AAretians (our team members) are leaders at every level. You are encouraged to unlock your full potential by directly contributing to our mission and prioritizing personal development and fulfillment.

The Role

This role provides high-level administrative and operational support to the Senior Executive Assistant (SEA), helping ensure smooth day-to-day executive operations through strong organization, attention to detail, and reliable follow-through. The ideal candidate is adaptable, collaborative, and comfortable working in a fast-paced environment. They bring a proactive mindset and partner closely with the SEA to keep workflows moving efficiently, priorities aligned, and tasks progressing with consistency, care, and professionalism.

Work You’ll Do

Requirements

• 5+ years of administrative experience supporting senior executives in fast-paced environments
• Proven experience managing high-volume, complex calendars with multiple stakeholders and shifting priorities
• Strong organizational and time-management skills with the ability to manage competing priorities
• Exceptional attention to detail and follow-through
• Clear, professional written and verbal communication
• High level of discretion, professionalism, and sound judgment
• Comfortable receiving direction and feedback, with a collaborative mindset
• Proficiency with calendar management, email, document creation, Microsoft office programs (Word, Excel, PowerPoint, Teams ) and task management tools
• Ability to adapt quickly, stay composed under pressure, and handle last-minute changes with confidence
• Applicants must be based in Chicago, IL, and flexible to work from our Chicago office as needed
• Must be legally authorized to work in the United States without the need for employer sponsorship

Nice To Haves

• Prior experience at an Administrative Assistant II level
• Bachelor’s degree or equivalent years of relevant experience
• Experience supporting executive-level meetings and preparing materials
• Familiarity with travel booking and expense management tools

Responsibilities

• Partner closely with the SEA to support daily executive operations in a fast-paced environment
• Provide comprehensive administrative support to approximately eight Managing Directors and Vice Presidents, collaborating with a team of Executive Assistants to support firm leadership
• Manage high-volume, complex calendar scheduling, including coordinating across multiple stakeholders, time zones, and shifting priorities
• Proactively resolve scheduling conflicts and anticipate calendar needs to keep days running smoothly
• Navigate last-minute changes with flexibility and professionalism while balancing multiple competing priorities
• Complete delegated tasks with accuracy, urgency, and strong follow-through
• Prepare, organize, and maintain documents, templates, and records
• Track tasks, deadlines, and follow-ups to ensure priorities stay on course
• Support inbox or correspondence management as needed
• Coordinate meeting logistics including agendas, materials, and follow-ups
• Maintain shared trackers, task lists, and documentation to support team alignment
• Assist with travel planning, expense tracking, and reimbursements
• Collaborate with internal teams at the direction of the SEA to support scheduling and workflow needs
• Follow established executive support processes while helping keep systems organized and current
• Ensure recurring tasks are completed consistently and with attention to detail
• Identify opportunities to improve workflows and administrative efficiency
• Other duties as assigned

Benefits

• Flexible PTO, monthly half-day refuels, volunteer time off, 10 paid holidays
• Own Your Day flexible work policy
• Competitive majority employer-paid benefits: Medical, Dental, Vision, 401K Match
• Generous paid parental leave options
• Employer-paid Life Insurance, S hort T erm D isability , L ong T erm D isability
• Charitable contribution matching program
• New client commission opportunities and referral bonus program
• Bike share discount program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level