Administrative Assistant II

Diocese of Tucson•Tucson, AZ

About The Position

Under the direction of pastor, business manager, School Principal, or other manager is responsible for working independently in providing a wide variety of administrative support activities in a parish or school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

Requirements

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and evening work may be required.
Be able to type 50 WPM and proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents.
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check.
Bachelor’s degree in business or public administration from an accredited institution or equivalent experience
Two to five years’ experience in a high activity environment as a secretary or administrative assistant or equivalent

Nice To Haves

Bi-lingual (Spanish/English) preferred.

Responsibilities

Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
Work independently as a lead person and be proactive in providing administrative support as requested.
Works collaboratively in a positive, friendly, and professional manner with all employees and with others served.
Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested.
Maintain and respect the privacy of the persons supported.
Receive and handle in a professional manner incoming mail, calls and visitors, screen, and handle requests for information.
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions.
Provide support as necessary to the board of directors; prepare materials, minutes, and maintain all records.
Prepare reports to the board and the executive director as necessary.
Perform other duties as assigned.