Administrative Assistant III - Western Area

Baptist Children's Home•Clyde, NC

13d•Onsite

About The Position

The Administrative Assistant reports directly to their assigned supervisor and manages the overall assigned administrative duties of the office. Duties include answering phones, receiving visitors, correspondence, receipting of gifts, completion of forms, reports, maintaining files, and other administrative needs to ensure internal control and confidentially. The Administrative Assistant III has reached a level of professional expertise, which prepares him/her to serve as a model, teacher and coach to less experienced administrative assistants. Annually completes training to complete expertise in his/her field.

Requirements

High School diploma or equivalent minimum of 2 years experience.
Excellent verbal and written communication skills, with the ability to positively represent the agency to internal and external contacts.
Must be proficient in Microsoft software applications and data base programs.
Must be organized and able to manage and complete multiple tasks and work independently.
Meets all legal requirements and the general qualifications for employment as outlined in the agency’s personnel policies.
Has advanced training of two years of community college/business school and/or seven years administrativel experience.

Responsibilities

Answers the phone and greets visitors.
Maintains assigned confidential employee and resident files, and other documentation as needed.
Communicates announcements, policy updates and other information to staff.
Maintains open lines of communication with their supervisor and Area/Regional Director.
Takes minutes for meetings when needed.
Assist with coordination and planning of social events.
Completes background checks and orientation for new hires and/or volunteers when assigned.
Orders supplies as needed.
Processes and distributes mail as needed.
Participates in any training needed to maintain growth of the position and assigned duties.
Works with other members of the ministry to complete required paperwork and duties.
Maintains confidentiality.
Represents Baptist Children's Homes of NC, Inc. in a professional manner.
Willing to perform other duties as assigned.
Collects payroll data and forwards it to the payroll manager for payroll input as needed.
Prepares and forwards requisitions, petty cash, vehicle, work program and expense reports to the proper office as needed.
Receipt of gifts and donations when assigned.
Operates as a backup to other administrative assistants when needed.
Data Entry
Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH.
Participates in the agency's Performance Quality Improvement (PQI) program as needed.